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XIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement

… Section Overview The purpose of this section is to provide guidance to agencies about … supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the General … attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expense

XIII.10.C Refunds Owed to the State by an Employee – Using an Employee Check – XIII. Employee Expense Reimbursement

… Preparation: Refunds Owed to the State as a Result of a Due to State Employee Expense Report Balance An employee … State. The agency must forward the check to the Department of Taxation and Finance – Treasury and submit an Accounts … account receivable, the Agency must select a deposit type of “E” (Employee Receipts) and select the associated expense …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employee

XI.11 Overview – XI. Procurement and Contract Management

… contract transactions not covered in other sections of this chapter. Guide to Financial Operations REV. … contract transactions not covered in other sections of this chapter …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/x11-overview

XII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures

… SECTION OVERVIEW AND POLICIES The purpose of this section is to provide guidance to Business Units on … appropriations have an appropriation lapsing date of June 30th. Local Assistance, Community Projects, Capital … appropriations lapse September 15th.The State University of New York (SUNY) and City University of New York (CUNY) …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processing

VII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables

… the appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher. New York State … is the primary source of information. The original voucher ID must be entered in the “Related Voucher” field in the AP … original vouchers is permissible only if the same Vendor ID was used on all the original vouchers. In this case only, …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overview

IT Contingency Planning – Information Technology Contingency Planning

… an organizations critical business processes in the event of a disruption …

https://www.osc.ny.gov/local-government/publications/it-contingency-planning/it-contingency-planning

Retroactive Payments – Legacy Reporting

… You must inform NYSLRS of any retroactive payments paid to members who already are … Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-payments

Retroactive Service Credit due to Litigation, Settlements, and Arbitration Awards – Legacy Reporting

… or arbitration when such actions result in the payment of retroactive salary. If you would like legal documents … you send our Member and Employer Services Bureau a copy of the legal document for review. You will be charged for the employer portion of this adjustment in a future annual billing. 1 Updated …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-service-credit

Maximum Reportable Days – Legacy Reporting

… paid on a weekly basis should be credited with a maximum of five working days per week. For monthly reports consisting of four weekly payments, you would report a maximum of 20 working days. When there are five weeks in a monthly … Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/maximum-reportable-days

Establishing the Standard Work Day – Legacy Reporting

… establish, by board resolution or contract, the number of hours that constitute a standard work day (SWD) for each … through 6) or as many as eight. They represent the amount of time per day a full-time employee in that title would be … Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/establishing-standard-work-day

How to Report Days Worked – Legacy Reporting

… The number of days worked you report for your employees has a direct impact on their retirement benefits. We use days worked to determine service credit, which is the basis for benefit eligibility and, in most cases, used in the …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/how-report-days-worked

Submitting Your Payment – Legacy Reporting

… With each report, you must submit payment for the total amount of contributions, loans and service credit purchase payments withheld from your employees during the report period. Direct Debit The easiest way to send … through Retirement Online including their earnings the number of days they worked and more …

https://www.osc.ny.gov/retirement/employers/legacy-reporting/submitting-your-payment