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XII.6.Q Paying and Reconciling State Credit Card Charges – XII. Expenditures
… This Section provides Business Units with guidance on how pay and reconcile charges to the State Procurement, … the checkmark in the “Separate Payment” box should ensure it is checked. For additional instruction on this topic, … the goods or services purchased with the PCard, the agency does not need to subsequently process a journal transfer. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6q-paying-and-reconciling-state-credit-card-chargesSecurity Delivery Instructions
… one of the approved delivery methods. Obtain Advance Authorization Advance authorization must be obtained prior to delivering securities. Within 10 business days prior … list of securities proposed to be delivered in certificate form to [email protected] and …
https://www.osc.ny.gov/unclaimed-funds/reporters/security-delivery-instructionsVII.10.E Cash Advance Reimbursement – VII. State Revenues and Appropriated Loan Receivables
… than a salary advance, agencies must submit an AP Voucher charging the appropriate account code for the expenditure … will reject cash advance reimbursement vouchers charging advance account codes. After OSC’s Bureau of State …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10e-cash-advance-reimbursementVII.10.I Closing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… When the need for a Cash Advance ceases, the agency is required to return the … query does not equal the total cash on hand, the state agency must follow the guidance in Section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10i-closing-cash-advanceSubmitting Payments for NYSLRS Members – Enhanced Reporting
… without sacrificing accuracy, reliability or security. If you are not set up to pay through ACH, submit a completed Electronic Debit … form as soon as possible. NYSLRS will withdraw exactly what is owed from your account. If you underreport any …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/submitting-payments-nyslrs-membersSelected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account
… Purpose To determine whether disbursements to students from the Tuition and Fees Refund bank account …
https://www.osc.ny.gov/state-agencies/audits/2018/10/19/selected-aspects-central-office-disbursements-tuition-and-fees-refund-bank-accountNorth Tonawanda City School District – Information Technology (2023M-102)
The objective of this audit is to determine whether North Tonawanda City School District officials properly secured user account access to the network and managed user account permissions in financial and student information applications.
https://www.osc.ny.gov/files/local-government/audits/2023/pdf/north-tonawanda-central-school-district-2023-102.pdfTown of Wawarsing - Financial Oversight of Select Activities (2018M-239)
… former account clerk did not reimburse the Town $499 for healthcare coverage. Key Recommendations The Board should …
https://www.osc.ny.gov/local-government/audits/town/2019/06/28/town-wawarsing-financial-oversight-select-activities-2018m-239CUNY Bulletin No. CU-564
… regarding these deductions may be directed to the Payroll Deduction mailbox. … To provide agency information …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-564-2017-increase-maximum-annual-amount-cuny-health-care-flexEDSS - Create Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to other staff in … each user’s appropriate role assignment. Any user may have more than one role assigned. EDSS View Only - View …
https://www.osc.ny.gov/state-agencies/contracts/edss-create-users-and-assign-rolesOpinion 88-65
… AND ASSESSMENTS -- Payments (issuance of tax receipts when taxes are paid by mortgagee) REAL PROPERTY TAX LAW, … §986(1)(3): Collecting officers must provide tax receipts to mortgagee banks when taxes are paid from an escrow … Tax Law which states, in part, the following: "1. .... Where a tax is paid by a mortgagee which is subject to the …
https://www.osc.ny.gov/legal-opinions/opinion-88-65Create Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to other staff in … Assigning roles Vendors and State contracting entities have a different set of roles available to users. You must …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesDiNapoli Announces $500 College Savings Sweepstakes
… New York State Comptroller Thomas P. DiNapoli announced today a $500 sweepstakes to help a lucky New Yorker plan ahead for college. Winnings from the sweepstakes will be put in a new … future.” The sweepstakes is open to eligible New York state residents who are at least 18 years of age. All entries …
https://www.osc.ny.gov/press/releases/2015/05/dinapoli-announces-500-college-savings-sweepstakesState Agencies Bulletin No. 1971
… employee’s identification to ensure fraudulent activity does not occur. At a minimum, agencies must verify the … last 4 of the employee’s SSN. Phone: OSC does not specify what phone number the employee must provide. However, if the … (Optional) Up to seven (7) additional fixed amount or percentage deposits are allowed. The employee’s name must …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1971-direct-deposit-guidance-and-audit-queryNorth Tonawanda City School District – Information Technology (2023M-102)
… complete report – pdf] Audit Objective Determine whether North Tonawanda City School District (District) officials … or plan to initiate corrective action. … audit school north tonawanda …
https://www.osc.ny.gov/local-government/audits/school-district/2023/11/03/north-tonawanda-city-school-district-information-technology-2023m-102Medina Central School District - Tax Collection (2019M-151)
… report - pdf] Audit Objective Determine whether the Tax Collector (Collector) received, recorded, deposited and … raised in the District’s response. … Determine whether the Tax Collector Collector received recorded deposited and …
https://www.osc.ny.gov/local-government/audits/school-district/2020/01/03/medina-central-school-district-tax-collection-2019m-151New Lebanon Central School District – Network User Accounts (2021M-30)
… unauthorized use, access and loss. Officials did not: Disable 26 unneeded generic accounts of the 48 generic … an authorized network user list and routinely evaluate and disable unneeded accounts. District officials agreed with our …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/11/new-lebanon-central-school-district-network-user-accounts-2021m-30State Agencies Bulletin No. 1130
… in SFS’s production environment and is one component of a comprehensive test of the conversion from the Central … their chart field assignments in SFS. As a result many Position Pools in PayServ contain PayServ Account Code … default PayServ Account Code Values is in Attachment B . After these actions are taken, all Position Pools will …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1130-payroll-processing-during-sfs-full-dress-rehearsalTown of Batavia – Water and Sewer Operations (2018M-12)
… records for each special district. The Supervisor did not account for revenues and expenditures associated with … New York State Town Law. The Supervisor did not separately account for the revenues and expenditures from the … financial records for each special district. Properly account for Article 12-C improvement financial activity in …
https://www.osc.ny.gov/local-government/audits/town/2018/05/11/town-batavia-water-and-sewer-operations-2018m-12Hicksville Union Free School District – Managing Network User Accounts (2023M-20)
… not establish written procedures for granting, verifying, changing and disabling network user account access, including … Establish written procedures for granting, verifying, changing and disabling business office network user account …
https://www.osc.ny.gov/local-government/audits/school-district/2023/08/25/hicksville-union-free-school-district-managing-network-user-accounts