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Accounts Payable Advisory No. 13
… Subject: Disabling Voucher Matching Guidance: It has come to our attention that … in SFS. Agencies are instructed that failure to utilize voucher matching is unacceptable and that this practice must stop immediately. The voucher matching process provides important controls …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/13-voucher-matching-process-required-sfsAccounts Payable Advisory No. 58
… will prevent the agency from submitting the voucher until it enters a unique invoice number. In such instances, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/58-unique-invoice-number-requirementsHamlin Morton Walker Fire District – Pumper Truck Procurement (2023M-27)
… Board of Commissioners (Board) procured a pumper truck in accordance with statutory requirements and good … Key Findings The Board did not procure a $748,676 pumper truck in accordance with statutory requirements and good …
https://www.osc.ny.gov/local-government/audits/fire-district/2023/05/26/hamlin-morton-walker-fire-district-pumper-truck-procurement-2023m-27Tioga Central School District – Cash Management (2020M-83)
… interest rates, the District’s interest earnings could have increased by $215,120. Key Recommendations Prepare … of our findings and recommendations, but indicated they have initiated corrective action. Appendix B includes our …
https://www.osc.ny.gov/local-government/audits/school-district/2020/11/13/tioga-central-school-district-cash-management-2020m-83Tioga Central School District – Health Insurance and Special Education Cost Savings (2020M-84)
… in lieu of health insurance coverage. Savings could range between approximately $10,000 and $251,000. Providing …
https://www.osc.ny.gov/local-government/audits/school-district/2020/11/13/tioga-central-school-district-health-insurance-and-special-education-costWest Seneca Fire District #4 – Procurement (2020M-52)
… District officials were unable to provide written quotes for 42 purchases totaling $149,854 to demonstrate … to be bid and professional services. Ensure written quotes are obtained and adequate records are maintained to …
https://www.osc.ny.gov/local-government/audits/fire-district/2020/06/18/west-seneca-fire-district-4-procurement-2020m-52Hudson Falls Central School District - Retiree Insurance Contributions (2018M-18)
… - pdf] Audit Objective Determine whether retiree health insurance contributions were accurately billed, collected, … adequate procedures to ensure that retiree health insurance contributions were accurately billed, collected, … approximately $241,880 and found that retiree health insurance payments were deposited intact, timely and …
https://www.osc.ny.gov/local-government/audits/school-district/2018/06/01/hudson-falls-central-school-district-retiree-insurance-contributionsBeaver Dams Volunteer Fire Company, Inc. - Financial Activities (2018M-17)
… Key Findings The Board has not provided adequate oversight of financial activity. Treasurers did not maintain complete, …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/06/15/beaver-dams-volunteer-fire-company-inc-financial-activitiesLaFayette Central School District - Fixed Assets (2018M-073)
… with a value that exceeds the established threshold have a tag identifying them as District property. Review fixed asset …
https://www.osc.ny.gov/local-government/audits/school-district/2018/06/15/lafayette-central-school-district-fixed-assets-2018m-073West Buffalo Charter School - Payroll (2018M-72)
… did not update employee salaries included in offer of employment letters when salary changes were made. The …
https://www.osc.ny.gov/local-government/audits/charter-school/2018/06/15/west-buffalo-charter-school-payroll-2018m-72Orleans County Soil and Water Conservation District - Claims Audit (2018M-105)
… approximately $524,000 in our sample, were not audited and approved by the Board prior to payment. Key Recommendations Develop and adopt a cash disbursement policy to ensure all claims are subjected to an independent, thorough and deliberate review. Such a review should ensure that every …
https://www.osc.ny.gov/local-government/audits/district/2018/08/03/orleans-county-soil-and-water-conservation-district-claims-audit-2018m-105Lake George Central School District - Purchasing (2018M-167)
… Lake George Central School District Purchasing 2018M167 …
https://www.osc.ny.gov/local-government/audits/school-district/2018/11/16/lake-george-central-school-district-purchasing-2018m-167Contact Update for State Agencies
… payroll processing updates, law changes and more. To help us reach the right individuals in a timely manner, we require designated staff in State agencies to use our Contact Update online service. It allows them to provide and … adding, updating or replacing contact information. Contact Us Send an email request to the appropriate mailbox below if …
https://www.osc.ny.gov/contact-updateState Agencies Bulletin No. 130
… Purpose This bulletin amends Bulletin No. 89, issued April 6, 1999, … code 314 with 317) and adding negotiating unit 87 for this insurance program. Affected Employees Employees in … need to start or cancel a deduction for an employee with this code, using the Gen Deduction CD (Agency) panel. Refer …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/130-csea-universal-life-programFiscal Year Earnings and Prior Years’ Adjustments
… year earnings and prior years’ adjustments in Retirement Online . Fiscal year earnings are the employee earnings … organization, as well as any adjustments submitted, during a State fiscal year (April 1– March 31). Pre-Billed refers to … fiscal year earnings for the last State fiscal year become billed fiscal year earnings and are used to calculate …
https://www.osc.ny.gov/retirement/employers/fiscal-year-earnings-and-prior-years-adjustmentsIX.12.M Journal Vouchers – IX. Federal Grants
… are used to: Reimburse service-providing state agencies for goods or services rendered to, or on behalf of the first state agency; or Reimburse a second state agency for state funds the second state agency disbursed for program purposes. These journal voucher payments are …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12m-journal-vouchersXV.6.B Negative Payroll Balances – XV. End of Year
… balances and be especially diligent in the effort to ‘clean up’ negative balances that will lapse during the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv6b-negative-payroll-balancesComptroller DiNapoli Announces Joint Effort With Ulster, Orange County District Attorneys to Combat COVID-19 Scams
… New York State Comptroller Thomas P. DiNapoli, Orange County District Attorney David M. Hoovler and Ulster County District Attorney David J. Clegg announced on … these crimes accountable.” Find out more at: Orange County District Attorney and Ulster County District Attorney …
https://www.osc.ny.gov/press/releases/2020/04/comptroller-dinapoli-announces-joint-effort-ulster-orange-county-district-attorneys-combat-covid-19Northern Adirondack Central School District – Leave Accruals (2020M-50)
Determine whether the District accurately maintains employee leave records
https://www.osc.ny.gov/local-government/audits/school-district/2020/09/25/northern-adirondack-central-school-district-leave-accruals-2020m-50Newcomb Central School District - Claims Audit (2023M-159)
… 90 claims totaling $1.3 million and determined the Board of Education (Board) did not ensure 60 claims totaling $1.2 …
https://www.osc.ny.gov/local-government/audits/school-district/2024/03/29/newcomb-central-school-district-claims-audit-2023m-159