Overview
You can view your fiscal year earnings and prior years’ adjustments in Retirement Online.
- Fiscal year earnings are the employee earnings reported to NYSLRS by your organization, as well as any adjustments submitted, during a State fiscal year (April 1– March 31).
- Pre-Billed refers to fiscal year earnings you have not yet been billed on.
- Billed refers to fiscal year earnings you have already been billed on.
- Prior years’ adjustments are adjustments to previous fiscal years’ earnings, which were submitted after you were already billed.
Note: Your estimated invoice and annual invoice are calculated using reported earnings. Each September, we provide a projected invoice as a budgeting tool for your next annual invoice. Your projected invoice is calculated using anticipated earnings, so your projected invoice may not match your estimated or annual invoice.
Viewing Your Fiscal Year Earnings and Prior Years’ Adjustments
- Sign in to Retirement Online.
- From Account Homepage, click Access Billing Dashboard
- After choosing location code and retirement system (ERS or PFRS), click link for:
- Pre-Billed Fiscal Year Earnings Review
- Fiscal Year Earnings
- Prior Years’ Adjustments (PYAs)
You can download fiscal year earnings and prior years’ adjustments data to an Excel spreadsheet.
Only employees with the Billing Security Role can access the Billing Dashboard. Your Security Administrator assigns this security role to contacts who need to view billing information.
Pre-Billed Fiscal Year Earnings
The Pre-Billed Fiscal Year Earnings Review page in Retirement Online allows you to view, year-round, the earnings you have not yet been billed on.
NYSLRS uses the earnings reported by your organization during a State fiscal year (April 1– March 31), as well as any prior years’ adjustments you haven’t been billed for yet, to calculate your estimated invoice and annual invoice due the following February 1.
For the annual invoice due February 1, 2027:
- Review the earnings reported from April 1, 2025–March 31, 2026 (we send a reminder in April to contacts with the Billing Security Role); and
- Submit adjustments for any errors by May 31, 2026 (adjustments must be submitted for the appropriate payroll end date by a contact with one of the Employer Reporting Security Roles).
Corrections submitted after May 31 may not appear on this year’s invoice and will instead appear as a prior years’ adjustments on next year’s invoice.
In June, your pre-billed fiscal year earnings for the last State fiscal year become billed fiscal year earnings and are used to calculate your upcoming annual invoice. As monthly reports are submitted by your organization for the current State fiscal year, you can view the earnings reported on the Pre-Billed Fiscal Year Earnings Review page. (Note: The April monthly report is due May 7. Information for the current State fiscal year should become available sometime in May depending on when a contact at your organization submits your report.)
Billed Fiscal Year Earnings
The Fiscal Year Earnings page in Retirement Online allows you to view the earnings you have already been billed on. You can see a breakdown by tier, plan, option and member, for a given State fiscal year.
The earnings reported for members who withdrew, transferred, retired or died during the State fiscal year are also included. These earnings, referred to as decremented salaries, are earnings included in the calculation of your projected invoice, estimated invoice and annual invoice.
Prior Years’ Adjustments
The Prior Years’ Adjustments page in Retirement Online allows you to view adjustments to previous fiscal years’ earnings which were submitted after you were already billed.
Prior years’ adjustments can occur when:
- A contact at your organization submits an adjustment to correct an employee’s previously reported earnings.
- A NYSLRS staff member adjusts earnings if they find mandatory service that wasn’t credited.
For the annual invoice due February 1, 2027: Adjustments to the earnings reported during a previous fiscal year must have been submitted by March 31, 2026 to be included in the upcoming annual invoice.
For the annual invoice due February 1, 2028: Adjustments to the earnings reported during a previous fiscal year must be submitted by March 31, 2027 to be included in the next annual invoice.
Adjustments result in a cost to you, the employer, for contributions owed on the earnings, plus interest. Because you are billed or credited for adjustments, it’s important to review them to confirm they agree with your records.
If you have a question about a prior year’s adjustment, a contact at your organization with one of the Employer Reporting Security Roles may be able to help. If the adjustment was not submitted by your organization or if you need further assistance, use our help desk form (select Monthly Employer Reporting from the dropdown). You can also call 866-805-0990 (press 1 to access the employer menu, then follow the prompts).
If You Need Help
If you have questions or for help accessing Retirement Online, use our help desk form (select Employer Billing or Retirement Online Troubleshooting from the dropdown).
You can also call 866-805-0990 (press 1 to access the employer menu, then follow the prompts).
Rev. 4/26