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What Is a Claim? – Improving the Effectiveness of Your Claims Auditing Process
… Basically, a claim is a demand presented for the payment of money due for goods … by the local government or school district, so long as it is properly itemized and provides all the information, … for audit. Using a standard claim form as a cover sheet is desirable because required information is presented in a …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/what-claimBuffalo Academy of Science Charter School – School Building Lease (2013M-138)
… by more than $4.4 million. Key Recommendations Ensure that all proceedings are properly documented in the minutes and all such records maintained by the Board secretary. Conduct …
https://www.osc.ny.gov/local-government/audits/school-district/2013/07/26/buffalo-academy-science-charter-school-school-building-lease-2013m-138Town of Cortlandville – Fuel Purchases (2012M-171)
… Town. The Town has more than 70 center-lane miles of Town road within the 49 square-mile Town boundaries. The Highway …
https://www.osc.ny.gov/local-government/audits/town/2013/01/13/town-cortlandville-fuel-purchases-2012m-171Town of Amenia – Leave Accruals (2013M-361)
… operating effectively. We tested payroll payments for all 54 employees, including full-time, part-time, seasonal … not properly maintained. We tested the leave time used by all six highway department employees for whom leave records …
https://www.osc.ny.gov/local-government/audits/town/2014/02/28/town-amenia-leave-accruals-2013m-361Town of Throop – Oversight of the Supervisor’s Cash Collections and Disbursements (2022M-172)
… Supervisor and Town Board (Board) ensured cash assets in the Supervisor’s custody were properly collected and … did not properly collect and disburse cash assets in his custody, nor did the Board ensure the Supervisor … properly performed those duties. Our audit found $15,823 in missing funds. We also found that the former Supervisor: …
https://www.osc.ny.gov/local-government/audits/town/2024/05/03/town-throop-oversight-supervisors-cash-collections-and-disbursements-2022m-172Town of Gorham – Procurement (2024M-7)
… requirements for 41 purchases totaling $1.4 million. All nine professional services vendors totaling $1.1 million … detailing the services to be provided and their cost. All 116 credit card purchases totaling $29,562 and determined …
https://www.osc.ny.gov/local-government/audits/town/2024/06/28/town-gorham-procurement-2024m-7SUNY Bulletin No. SU-329
… University-Wide Benefits requested the ability to withhold all available net pay from the employee’s paycheck should … 3, 2022. OSC Actions: OSC will update PayServ to allow all available net pay to be deducted from the employee’s …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-329-partial-deductions-suny-403b-plansTown of Alden – Town Clerk/Tax Collector (2024M-106)
… bank accounts. The funds should have been remitted to the Town Supervisor (Supervisor), a school district or refunded to taxpayers. Most of the unremitted funds or $84,757 should have been returned to taxpayers who overpaid their taxes; only a limited number …
https://www.osc.ny.gov/local-government/audits/town/2025/05/30/town-alden-town-clerktax-collector-2024m-106Island Trees Union Free School District – Inventorying and Monitoring Capital Assets (2024M-145)
… did not accurately and completely record and account for all capital assets we reviewed (i.e., machinery, vehicles, … 2011.Therefore, officials cannot assure taxpayers that all of the District’s capital assets are safe and accounted …
https://www.osc.ny.gov/local-government/audits/school-district/2025/06/06/island-trees-union-free-school-district-inventorying-and-monitoringCampbell-Savona Central School District – Student State Aid (2024M-79)
… Key Findings District officials did not properly claim a total of $65,953 in potential State aid for special education and homeless … within the filing timeframes. Specifically: $57,176 in estimated State aid was not properly claimed by the …
https://www.osc.ny.gov/local-government/audits/school-district/2024/08/16/campbell-savona-central-school-district-student-state-aid-2024m-79County of Putnam – Recreation and Golf Course Collections (2024M-50)
… variances totaling $6,180. Ninety-seven percent of the daily Golf Course settlement reports we reviewed were …
https://www.osc.ny.gov/local-government/audits/county/2024/09/20/county-putnam-recreation-and-golf-course-collections-2024m-50Rush-Henrietta Central School District – Credit Cards and Purchase Cards (2024M-122)
… Key Findings District officials did not ensure that all credit card and purchase card charges were properly … supported. Therefore, it could not be determined whether all charges were for appropriate District purposes. …
https://www.osc.ny.gov/local-government/audits/school-district/2025/01/03/rush-henrietta-central-school-district-credit-cards-and-purchase-cards-0Town of Chateaugay - Real Property Tax Exemption Administration (2018M-200)
… $2,551 in tax reductions. Key Recommendations Ensure all applicants provide adequate supporting documentation … Maintain documentation to support eligibility for all exemptions. Consult the Town’s attorney as to whether any …
https://www.osc.ny.gov/local-government/audits/town/2019/05/17/town-chateaugay-real-property-tax-exemption-administration-2018m-200Smithfield Fire District –Controls Over Financial Activities (2015M-113)
… Purpose of Audit The purpose of our audit was to determine whether controls … State, distinct and separate from the Town of Smithfield in Madison County. The District, which is governed by an … the exception of those that are allowed by law to be paid in advance. …
https://www.osc.ny.gov/local-government/audits/fire-district/2015/08/07/smithfield-fire-district-controls-over-financial-activities-2015m-113Generic PINs
… Contract Guidelines (Guidelines), the State Vehicle Use Policy (State Use Policy), and DEC’s Policies and Procedures (DEC Policies). … cards does not comply with the Guidelines, the State Use Policy, or DEC Policies, and DEC does not have sufficient …
https://www.osc.ny.gov/state-agencies/audits/2018/03/05/generic-pinsState Agencies Bulletin No. 1606
… – applicable only to employees of SUNY, CUNY and the NYS Education Department. *IRS Publication 590A - Individual … Nearly all State of New York government positions provide eligibility for retirement system membership. Therefore, most … deduction on their individual tax return based on their income and filing status. OSC Actions OSC will automatically …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1606-retirement-plan-checkbox-form-w-2-wage-and-tax-statement-calendar-yearSelected Aspects of the Paratransit Call Center Operations
… its customers were met. The contractor did not ensure that all staff received proper new hire and recurrent training and … compliance. Require the contractor to: ensure that all newly hired Associates attend all training and that staff receive recurring training, as …
https://www.osc.ny.gov/state-agencies/audits/2016/11/03/selected-aspects-paratransit-call-center-operationsOther Bulletin No. 11
… (Pay Rate Change/Change Rate) for hourly employees for all subsequent rows provided the employee remained in an … Salary Increase Exception Report This report identifies all employees who did not receive an automatic salary … NHRP704 Mass Salary Increase Report This report identifies all employees who received the salary increase and identifies …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-11-2010-salary-increase-suny-construction-fund-employeesOther Bulletin No. 8
… State University Construction Fund Resolution and Chapter 10 of the Laws of 2008 provide for a General Salary Increase …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-8-april-1-2009-salary-increase-suny-construction-fund