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Vendor File Advisories
… View Vendor File Advisories issued by the Comptrollers Office …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisoryNew York State Vendor Questionnaire Definitions
New York State Vendor Questionnaire Definitions
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-definitions.pdfState Vendors
… Find information about vendor responsibility invoices purchase orders and direct …
https://www.osc.ny.gov/state-vendorsUpdate Vendor Information and Access
… information is accurate and up to date with the Office of the New York State Comptroller (OSC). You have the option … through the Vendor Self-Service Portal, which is a portion of your vendor record that contains information specifying … electronic payments (ACH), email addresses for delivery of purchase orders, and discount terms you wish to offer to …
https://www.osc.ny.gov/state-vendors/portal/update-vendor-information-and-accessX.4 Overview – X. Guide to Vendor/Customer Management
… record is correct to ensure timely and accurate processing of transactions, including purchase orders and payments. … Vendors are responsible for ensuring the accuracy of certain information on their vendor record, including … - Vendor Certifications ). Information on the summary tab of the vendor record is populated by data on the remaining …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4-overviewX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… in the Statewide Vendor File. This Subsection provides the agency with guidance on how to: use the Vendor Add Portal in the Statewide Financial System (SFS) to directly … be used are: Procurement Supplier = S Non-Procurement Srvc Provider = N Recipient = D Non-NYS Govt Entity = G NYS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationX.3.B OSC Vendor Registration – X. Guide to Vendor/Customer Management
… Payment Vendor Add of this Chapter for more information), special use vendor ID (see Section 3.B - Special Use Vendor ID Request of this Chapter for more … business to the vendor file or obtain a single payment or special use vendor ID. Additionally, this subsection provides …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3b-osc-vendor-registrationNew York State Vendor Questionnaire Instructions
The questionnaires are intended to elicit information based on vendor type (For-Profit or Not-for-Profit) and activity (Construction or Non-Construction).
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-instructions.pdfXI.2.D Vendor Name on Contractual Agreements – XI. Procurement and Contract Management
… a New York State assigned ten-digit vendor number instead of its Federal Tax Identification Number. In most cases, the … X, Section 6 - Special Use Vendor Identification Numbers of this Guide, for additional information.) It is essential … X, Section 1- Guide to Vendor/Customer Management Overview of this Guide, for more information about Vendor IDs and the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2d-vendor-name-contractual-agreementsVendor Responsibility Documentation
… sale which is required by law to be sold to the highest bidder ✔ ✔* 4. Assignment * ✔ ✔ 5. Change to contract value … property sale required by law to be sold to the highest bidder Research Foundation including: CUNY SUNY Mental …
https://www.osc.ny.gov/state-vendors/vendrep/vendor-responsibility-documentationEnroll in the VendRep System
… request one. How to get started: Go to our Online Services Portal Select “Enroll Now” Select “Business” and then select … State contracting entities Before you can enroll, you must first file the following form with our office to establish a …
https://www.osc.ny.gov/state-vendors/vendrep/enroll-vendrep-systemVendor Responsibility Review Process
… vendor must have the: integrity to justify the award of public dollars; and the capacity to perform the … of the contract fully. Who determines responsibility It is the State contracting entity’s duty to evaluate the … information, see How to Conduct a Responsibility Review. What must be filed For each contract, the State contracting …
https://www.osc.ny.gov/state-vendors/vendrep/vendor-responsibility-review-processX.6 Overview – X. Guide to Vendor/Customer Management
… advance accounts and depositing funds to a sole custody account. These Vendor IDs may only be used by the agency … may only be initiated by OSC as part of the advance account/sole custody process. Use a Regular Voucher when … a check. These types of payments are deposited into a bank account other than the General Checking account. The creation …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXII.6.A Paying Another State Agency – XII. Expenditures
… This section informs New York State Business Units how to process vouchers to another Business Unit in the Statewide … - Requesting a Special Use Vendor ID for instructions on how to request a Special Use Vendor ID. Refer to Section 5 - … This section informs New York State Business Units how to process vouchers to another Business Unit in the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6a-paying-another-state-agencyXII.9.D Refunds Owed to the State – XII. Expenditures
… section outlines the process for each of these options. Cancel the check Process a credit memo voucher Obtain a check … combined with another Business Unit’s check, they cannot cancel the check. Instead, the Business Unit must follow the … returns the State-issued check, the Business Unit must cancel the check. To cancel the State-issued check issued …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-stateXI.2.I Unilateral Termination Provisions – XI. Procurement and Contract Management
… vendor with the unilateral right to terminate the contract for convenience. While there is no legal prohibition against … manipulate the bidding process by controlling the period for which the service is to be provided. In short, such a … vendor with the unilateral right to terminate the contract for convenience …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2i-unilateral-termination-provisionsXII.6.F Paying Deceased Legislator Benefits – XII. Expenditures
… of Assembly dies in Office, New York State will provide the beneficiary with a benefit equal to the remainder of the legislator’s annual salary. In the event of a … of Assembly dies in Office New York State will provide the beneficiary with a benefit equal to the remainder of the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6f-paying-deceased-legislator-benefitsX.5.A Assigned Single Payment Vendor IDs – X. Guide to Vendor/Customer Management
… example, former employees returning to testify in a court case . Chapter XIII, Section 11 - Submitting Travel and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5a-assigned-single-payment-vendor-idsXI-A.7 Electronic Purchase Order Authorization and Purchase Order Dispatch – XI-A. Purchasing
… for ordering will have a default PO dispatch method of email. Please see Chapter X, Section 4.A – Vendor … guidance on classifications. If the PO dispatch method is “email,” once the PO has been authorized and is ready for dispatch, SFS will send the PO to the email address the agency selected on the purchase requisition …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a7-electronic-purchase-order-authorization-and-purchase-order-dispatchXII.5.I Prompt Payment Interest – XII. Expenditures
… New York State Finance Law §179-f requires the State to pay vendors promptly (within 30 days for most vendors, 15 … qualified Small Business vendors). When the State fails to pay the vendor by the Net Due Date, the State may be required to make an interest payment to the vendor. This section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5i-prompt-payment-interest