Search
State Comptroller DiNapoli Releases School Audits
… his office completed audits of Baldwin Union Free School District , Catskill Central School District , Cheektowaga-Sloan Union Free School District , Mechanicville City School District , Rhinebeck …
https://www.osc.ny.gov/press/releases/2017/10/state-comptroller-dinapoli-releases-school-auditsXII.5.B Unique Invoice Number Requirements – XII. Expenditures
… SECTION OVERVIEW AND POLICIES The Statewide Financial System (SFS) requires Business Units to enter a unique Invoice Number on each supplier’s voucher. The SFS has validations … in this section, Business Units should use the invoice number on a vendor’s invoice to process the voucher. Business …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5b-unique-invoice-number-requirementsAccounts Payable Advisory No. 32
… Subject: Template for 1099 reporting SFS payments using a Single Payment Vendor ID and … Section 5.K.2 - Processing Payments Subject to Federal Reporting , OSC's Bureau of State Expenditures (BSE) will … to these vendors, agencies must provide the required tax reporting data to BSE’s Federal Reporting Unit using this …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/32-1099-reporting-single-payments-non-sfs-paymentsMedicaid Program – Appropriateness of Medicaid Eligibility Determined by the New York State of Health System
… Purpose To determine if the Department of Health’s New York State of Health system has adequate controls to ensure … Patient Protection and Affordable Care Act in 2010, the State developed the New York State of Health (NYSOH) as a new online marketplace for … To determine if the Department of Healths New York State of Health system has adequate controls to ensure …
https://www.osc.ny.gov/state-agencies/audits/2015/10/28/medicaid-program-appropriateness-medicaid-eligibility-determined-new-york-state-healthIII.9 Provisions for 15 Day Prompt Payment Interest Eligibility – III. Statewide Financial System (SFS)
… Finance Law 179-f effective April 1, 2017 require the payment of prompt payment interest to certain small businesses on invoices not … government and identifies that it is seeking expedited payment as a small business. This section details the … State Finance Law 179f effective April 1 2017 require the payment of prompt payment interest to certain small …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii9-provisions-15-day-prompt-payment-interest-eligibilityXI.8.A Centralized Contracts – XI. Procurement and Contract Management
… centralized contracts. Process and Document Preparation: Statewide OGS centralized contracts are created by OGS in the … that require a specific mini-bid contract identification number SFS users will create a contract transaction in the … date the purchase order would be dispatched to the vendor. The Expire Date should be the last day of the fiscal …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8a-centralized-contractsNew York State Vendor Questionnaire Definitions
New York State Vendor Questionnaire Definitions
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-definitions.pdfState Comptroller DiNapoli Releases Audits
… Downstate Medical Center: Examination of Sunset LG Realty, LLC (2018-BSE03-02) Auditors found SUNY Downstate approved … State Education Department: Kinderwise Learning Associates LLC: Compliance with the Reimbursable Cost Manual (2018-S-21) …
https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-auditsXI.16 Vendor Responsibility – XI. Procurement and Contract Management
… respect to determining the responsibility of a business entity (vendor, contractor or offerer) to which a contract … Comptroller must be satisfied that the submitting business entity is responsible before approving a contract award under … prior to making an award of a contract, each contracting entity shall make a determination of responsibility of the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi16-vendor-responsibilityX.6 Overview – X. Guide to Vendor/Customer Management
… informs New York State agencies of established Special Use Vendor IDs used in the Statewide Financial System (SFS). Vendor Management Unit (VMU) has populated the Statewide … informs New York State agencies of established Special Use Vendor IDs used in the Statewide Financial System SFS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXIV.10.A Required Information for State Credit Cards – XIV. Special Procedures
… SECTION OVERVIEW AND POLICY The purpose of this section is to provide agencies with guidance related to required … information entered into the Credit Card Supplier’s system is accurate and relevant. This includes: Associated accounts … The purpose of this section is to provide agencies with guidance related to required …
https://www.osc.ny.gov/state-agencies/gfochapter-xiv/xiv10a-required-information-state-credit-cardsState Agencies Bulletin No. 1462
… To inform agencies of the content information for the 2015 Form 1042-S. Background According to the IRS instructions for Form 1042-S, amounts subject to reporting on Form 1042-S are those that are paid to foreign persons … To inform agencies of the content information for the 2015 Form 1042S …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1462-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1729
… To inform agencies of the content information for the 2018 Form 1042-S Affected Employees All Nonresident Aliens … year 2018 Background According to the IRS instructions for Form 1042-S, amounts subject to reporting on Form 1042-S are those that are paid to foreign persons …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1729-form-1042-s-foreign-persons-us-source-income-subject-withholdingAccounts Payable Advisory No. 69
… Subject : Required Information Related to all State Credit Cards Guidance : Guide to Financial Operations Chapter XIV.10.A – Required Information for State Credit Cards provides agencies with guidance related to required … employee information for all New York State Credit Cards, including the Citibank Procurement, Travel and …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/69-required-information-state-credit-cardsState Agencies Bulletin No. 1819
… information for the 2019 Form 1042-S. Affected Employees All Nonresident Aliens receiving a Scholarship, employed as … page. Box 2 Gross Income The amount is the gross sum of all payments made for the calendar year 2019. Box 3 Chap. 3 … that apply to the types of payments made by the State of New York are Exemption Code 04 (Exempt under tax treaty) and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1819-form-1042-s-foreign-persons-us-source-income-subject-withholdingX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… that indicates whether the vendor is a local governmental entity in New York State. Customer ID – If this number is … “Certifications” – Designations authorized by a government entity or program which “certifies” a vendor has met certain … of Classification Open for Ordering? Procurement Supplier Entity/individual that provides goods and/or services which …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationNew York State Vendor Questionnaire Instructions
The questionnaires are intended to elicit information based on vendor type (For-Profit or Not-for-Profit) and activity (Construction or Non-Construction).
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-instructions.pdfXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… indicated by the remit-to address of PO Box 1100, Albany, NY 1000039132 VERIZON NEW YORK INC – for all other land line … Document Preparation: Utility Payments National Grid is a provider of electric and gas services in New York State. To … example, in the wake of natural disaster, LIPA may receive Federal assistance from the Federal Emergency Management …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesX.7.A Centralized Corporate Customers – X. Guide to Vendor/Customer Management
… customer to first be a registered vendor in the New York State Vendor File. Refer to Section 3 - Vendor Registration of this Chapter for additional guidance on how to register a vendor. The VMU creates Centralized … CONTRACTS Revenue Contracts are agreements between the State and private individuals and/or businesses for the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7a-centralized-corporate-customersXII.9.D Refunds Owed to the State – XII. Expenditures
… of these options. Cancel the check Process a credit memo voucher Obtain a check from the vendor Obtain a check from a … appropriate process below to either process a credit memo voucher, obtain a check from the vendor, or obtain a check … a State check that was issued from the Comptroller’s P-warrant (refund) account, or W-warrant (unclaimed funds) …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-state