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State Comptroller DiNapoli Releases School Audits
… New York State Comptroller Thomas P. DiNapoli today announced his … names were duplicated multiple times and each of these vendors had from two to five different vendor identification … fund balance to exceed the statutory limit. For access to state and local government spending, public authority …
https://www.osc.ny.gov/press/releases/2017/10/state-comptroller-dinapoli-releases-school-auditsXII.5.B Unique Invoice Number Requirements – XII. Expenditures
… rarely occur because Business Units should request that vendors invoice for goods or services that have been … invoice to a vendor. Exceptions The Office of the State Comptroller has worked with certain complex vendors, … number that satisfies the processing needs for New York State and the vendor. Business Units should refer to Section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5b-unique-invoice-number-requirementsAccounts Payable Advisory No. 32
… Payments Subject to Federal Reporting , OSC's Bureau of State Expenditures (BSE) will produce and send 1099 Forms to vendors using regular vendor IDs and to the Internal Revenue … BSE will also produce and send 1099 Forms to vendors and the IRS for reportable payments to vendors: (i) …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/32-1099-reporting-single-payments-non-sfs-paymentsMedicaid Program – Appropriateness of Medicaid Eligibility Determined by the New York State of Health System
… Purpose To determine if the Department of Health’s New York State of Health system has adequate controls to ensure accurate enrollments in the Medicaid program and to …
https://www.osc.ny.gov/state-agencies/audits/2015/10/28/medicaid-program-appropriateness-medicaid-eligibility-determined-new-york-state-healthIII.9 Provisions for 15 Day Prompt Payment Interest Eligibility – III. Statewide Financial System (SFS)
… refer small businesses to the 15-Day Prompt Payments for Small Businesses section of the Office of the State … ) for more information on interest eligibility requirements, … support such certification through processes identified for the purpose. Any business determined to not meet the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii9-provisions-15-day-prompt-payment-interest-eligibilityXI.8.A Centralized Contracts – XI. Procurement and Contract Management
… A centralized contract is a contract let by the Office of General Services (OGS) for use by State agencies and other authorized users. State Finance Law … of the vendor and its particular offerings, and a detailed list of the goods and/or services being purchased and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8a-centralized-contractsNew York State Vendor Questionnaire Definitions
New York State Vendor Questionnaire Definitions
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-definitions.pdfState Comptroller DiNapoli Releases Audits
… payments were made early or incorrectly. These exceptions increase the risk of overpayment as well as the risk of …
https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-auditsXI.16 Vendor Responsibility – XI. Procurement and Contract Management
… OVERVIEW This section reminds New York State contracting entities of their legal obligations with … business entity (vendor, contractor or offerer) to which a contract may be awarded. This section also serves to outline … contracting entities award contracts only to responsible vendors. Additionally, the State Comptroller must be …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi16-vendor-responsibilityX.6 Overview – X. Guide to Vendor/Customer Management
… by OSC as part of the debt service process. Use a Regular Voucher when making payments to these vendors. 031. . … Use the appropriate Special Use Vendor Request form. Use a Regular Voucher when making payments to these vendors. 032. . … as part of the advance account/sole custody process. Use a Regular Voucher when making payments to these vendors. 042. . …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXIV.10.A Required Information for State Credit Cards – XIV. Special Procedures
… the name of the employee as it appears on the State’s payroll file. The “Employee ID” field associated with the …
https://www.osc.ny.gov/state-agencies/gfochapter-xiv/xiv10a-required-information-state-credit-cardsState Agencies Bulletin No. 1462
… the State the withholdings were withheld for, however OSC does not withhold State tax. 1042-S Distribution The Office …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1462-form-1042-s-foreign-persons-us-source-income-subject-withholdingAccounts Payable Advisory No. 69
… Subject : Required Information Related to all State Credit Cards Guidance : Guide to Financial Operations Chapter XIV.10.A – Required Information for State Credit Cards provides agencies with guidance related to …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/69-required-information-state-credit-cardsState Agencies Bulletin No. 1729
… To inform agencies of the content information for the 2018 Form 1042-S Affected Employees All Nonresident Aliens … year 2018 Background According to the IRS instructions for Form 1042-S, amounts subject to reporting on Form 1042-S are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1729-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1819
… codes that apply to the types of payments made by the State of New York are Exemption Code 04 (Exempt under tax … is being issued under. City University of New York (CNY) State of New York (NYS) Box 12e Withholding Agent’s GIIN Not … Address Box 13d Recipient’s City or town, province or state, country, ZIP or foreign postal code This box is …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1819-form-1042-s-foreign-persons-us-source-income-subject-withholdingX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… type of business relationship the vendor has with New York State. ( Section 4.A - Vendor Classifications of this … the vendor is a local governmental entity in New York State. Customer ID – If this number is displayed, the vendor … with. This capability allows State agencies to group vendors according to category, type, qualifications, etc. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationX.7.A Centralized Corporate Customers – X. Guide to Vendor/Customer Management
… use a Centralized Corporate Customer to create a revenue contract in the SFS, for Interagency billing and payment … customer to first be a registered vendor in the New York State Vendor File. Refer to Section 3 - Vendor Registration … a Business Unit needs to bill and/or track receivables for vendors that will provide revenues to only that Business …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7a-centralized-corporate-customersXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… problems when making payments to certain complex vendors. When these problems are identified, the Office of the State Comptroller works with the vendors to develop a … SERVICES INC – for services provided under statewide contract OGS01-PS63765-1140268 1000039769 VERIZON SELECT …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesXII.9.D Refunds Owed to the State – XII. Expenditures
… Units with guidance on how to process monies owed to the State using the Statewide Financial System (SFS) for a vendor in the New York State Vendor File. When a vendor owes a Business Unit a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-stateNew York State Vendor Questionnaire Instructions
The questionnaires are intended to elicit information based on vendor type (For-Profit or Not-for-Profit) and activity (Construction or Non-Construction).
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-instructions.pdf