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XII.5.B Unique Invoice Number Requirements – XII. Expenditures
… System (SFS) requires Business Units to enter a unique Invoice Number on each supplier’s voucher. The SFS has … later in this section, Business Units should use the invoice number on a vendor’s invoice to process the voucher. Business Units must include … System SFS requires Business Units to enter a unique Invoice Number on each suppliers voucher …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5b-unique-invoice-number-requirementsMedicaid Program – Appropriateness of Medicaid Eligibility Determined by the New York State of Health System
… the New York State of Health (NYSOH) as a new online marketplace for individuals to obtain health insurance …
https://www.osc.ny.gov/state-agencies/audits/2015/10/28/medicaid-program-appropriateness-medicaid-eligibility-determined-new-york-state-healthAccounts Payable Advisory No. 32
… 1099 reporting SFS payments using a Single Payment Vendor ID and for non-SFS payments Guidance: Consistent with the … payments to vendors: (i) that use a single payment vendor ID; (ii) require certain information to be reported to the … 1099 reporting SFS payments using a Single Payment Vendor ID and for nonSFS payments …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/32-1099-reporting-single-payments-non-sfs-paymentsNew York State Vendor Questionnaire Definitions
New York State Vendor Questionnaire Definitions
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-definitions.pdfIII.9 Provisions for 15 Day Prompt Payment Interest Eligibility – III. Statewide Financial System (SFS)
… the Statewide Financial System (SFS) electronic vendor portal. Completion of this certification will identify that … certification is removed by the vendor through this same portal. The Office of the State Comptroller reserves the … website ( https://www.osc.state.ny.us/state-vendors/portal/15-day-prompt-payments-small-businesses ) for more …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii9-provisions-15-day-prompt-payment-interest-eligibilityXI.8.A Centralized Contracts – XI. Procurement and Contract Management
… is a contract let by the Office of General Services (OGS) for use by State agencies and other authorized users. State Finance Law requires agencies use … can be found on the OGS website . Agency instructions for purchasing from centralized contracts are provided by OGS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8a-centralized-contractsState Comptroller DiNapoli Releases Audits
… Downstate Medical Center: Examination of Sunset LG Realty, LLC (2018-BSE03-02) Auditors found SUNY Downstate approved … process. State Education Department: Kinderwise Learning Associates LLC: Compliance with the Reimbursable Cost Manual (2018-S-21) …
https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-auditsXI.16 Vendor Responsibility – XI. Procurement and Contract Management
… the responsibility of a business entity (vendor, contractor or offerer) to which a contract may be awarded. … make a determination of responsibility of the proposed contractor. Section 8 of the Public Buildings Law provides … of non-responsibility. Therefore, prior to finding a contractor non-responsible, the state contracting entity must …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi16-vendor-responsibilityXIV.10.A Required Information for State Credit Cards – XIV. Special Procedures
… includes the Procurement, Travel, Non-Employee Travel (NET), and Fuel cards. Process and Document Preparation: For …
https://www.osc.ny.gov/state-agencies/gfochapter-xiv/xiv10a-required-information-state-credit-cardsX.6 Overview – X. Guide to Vendor/Customer Management
… vendors. 032. . . . . . . To be used by OSC’s Bureau of Unclaimed Funds when processing transactions to individuals who receive unclaimed funds. These Vendor IDs may not be used by any …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewState Agencies Bulletin No. 1729
… a treaty between their country and the U.S. with wages in tax year 2018 Background According to the IRS instructions … value of the withholding allowance(s) as claimed in the Federal Tax Data page. Box 6 Net Income This box is only populated if there is an amount in box 5. Box 7a Federal Tax Withheld This box is populated with the value of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1729-form-1042-s-foreign-persons-us-source-income-subject-withholdingNew York State Vendor Questionnaire Instructions
The questionnaires are intended to elicit information based on vendor type (For-Profit or Not-for-Profit) and activity (Construction or Non-Construction).
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-instructions.pdfState Agencies Bulletin No. 1819
… a treaty between their country and the U.S. with wages in tax year 2019 are affected. Background According to the IRS … value of the withholding allowance(s) as claimed in the Federal Tax Data page. Box 6 Net Income This box is only populated if there is an amount in box 5. Box 7a Federal Tax Withheld This box is populated with the value of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1819-form-1042-s-foreign-persons-us-source-income-subject-withholdingAccounts Payable Advisory No. 69
… : Required Information Related to all State Credit Cards Guidance : Guide to Financial Operations Chapter XIV.10.A – … Information for State Credit Cards provides agencies with guidance related to required employee information for all New … Travel cards and the WEX Bank Fuel card. Agencies are now required to include the “Employee ID” associated with the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/69-required-information-state-credit-cardsX.7.A Centralized Corporate Customers – X. Guide to Vendor/Customer Management
… SECTION OVERVIEW AND POLICIES Business Units must use a Centralized Corporate Customer to … to address that is on the entity’s Vendor File record. Business Units may use the Centralized Corporate Customers as … information. The customization is only accessible to the Business Unit that made the change and does not overwrite the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7a-centralized-corporate-customersXII.9.D Refunds Owed to the State – XII. Expenditures
… Obtain a check from the vendor Obtain a check from a third party vendor Business Units should note that in the event … a check from the vendor, or obtain a check from a third party vendor. Business Units should review each process to … and Submittal of this Chapter. REFUNDS USING A THIRD PARTY VENDOR’S CHECK When a third party returns a check to a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-stateOperational Advisory No. 32
… situations when a Refund of Appropriation/AP Adjustment Voucher should be submitted in SFS for OSC approval. All … ID and required supporting documentation including related voucher identification and attachments for all ROA … The same vendor ID that was used on the original voucher must be used on the AP Adjustment Voucher to ensure …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/32-refund-appropriation-ap-adjustment-voucher-guidelinesXIV.13.B Error Identification and Resolution – XIV. Special Procedures
… under budget status to see the budgetary chartfields in error and the ledger group that is causing the issue. Depending on the reason for the error, agencies will take the following action(s): Failing …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… Payments National Grid is a provider of electric and gas services in New York State. To provide these services, National grid has acquired Brooklyn Union Gas Company, Key Span Gas East Corporation, and Niagara Mohawk. These companies are …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… section of the Vendor Record contains useful information about the vendor. Information on this page can be edited only … The SFS vendor file records and displays information about entities New York State does business with. This … Classifications.” This section will display information about each certification the vendor holds in the following …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-information