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XII.5.B Unique Invoice Number Requirements – XII. Expenditures
… invoice numbers and process payments to complex vendors. Online Business Units Paper Invoices When a Business Unit …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5b-unique-invoice-number-requirementsMedicaid Program – Appropriateness of Medicaid Eligibility Determined by the New York State of Health System
… Number (CIN) that uniquely identifies them. NYSOH is required to conduct various checks among data systems to …
https://www.osc.ny.gov/state-agencies/audits/2015/10/28/medicaid-program-appropriateness-medicaid-eligibility-determined-new-york-state-healthAccounts Payable Advisory No. 32
… Payments Subject to Federal Reporting , OSC's Bureau of State Expenditures (BSE) will produce and send 1099 Forms … is not captured by the SFS; or (iii) are processed outside of the SFS. For BSE to produce and send 1099 Forms to these …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/32-1099-reporting-single-payments-non-sfs-paymentsIII.9 Provisions for 15 Day Prompt Payment Interest Eligibility – III. Statewide Financial System (SFS)
… refer small businesses to the 15-Day Prompt Payments for Small Businesses section of the Office of the State … ) for more information on interest eligibility requirements, … support such certification through processes identified for the purpose. Any business determined to not meet the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii9-provisions-15-day-prompt-payment-interest-eligibilityXI.8.A Centralized Contracts – XI. Procurement and Contract Management
… A centralized contract is a contract let by the Office of General Services (OGS) for use by State agencies and other … to form, function, and utility. Information about the use of specific centralized contracts can be found on the OGS … to the vendor. The Expire Date should be the last day of the fiscal year in which the purchase will be made unless …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8a-centralized-contractsNew York State Vendor Questionnaire Definitions
New York State Vendor Questionnaire Definitions
https://www.osc.ny.gov/files/state-vendors/vendrep/pdf/vendor-questionnaire-definitions.pdfAccounts Payable Advisory No. 69
… guidance related to required employee information for all New York State Credit Cards, including the Citibank … Travel and Non-Employee Travel cards and the WEX Bank Fuel card. Agencies are now required to include the “Employee ID” associated with the cardholder (Citibank) or driver …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/69-required-information-state-credit-cardsState Comptroller DiNapoli Releases Audits
… Downstate approved reimbursements to Sunset for $3,000 in bonuses paid to Downstate’s Assistant Facilities Program … employee violated New York State Public Officers Law. In settlement of the violation, the Downstate employee paid … 2017. Department of Health (DOH): Medicaid Program: Errors in Identification of 340B Providers in the Medicaid Drug …
https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-auditsX.4.A Identifying Information – X. Guide to Vendor/Customer Management
… AND POLICIES The “Identifying Information” section of the Vendor Record contains useful information about the … Vendor Management Unit. Important sections are as follows: Classification – Reflects the type of business relationship … does with that vendor. A vendor can only have a single classification. Vendors will be classified at the broadest …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4a-identifying-informationX.6 Overview – X. Guide to Vendor/Customer Management
… vendors. 032. . . . . . . To be used by OSC’s Bureau of Unclaimed Funds when processing transactions to individuals who receive unclaimed funds. These Vendor IDs may not be used by any …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewState Agencies Bulletin No. 1462
… Purpose To inform agencies of the content information for the 2015 Form 1042-S. Background … are subject to withholding, even if no amount is deducted and withheld from the payment because of a Treaty or … Identification Number for the company the Form 1042-S is being issued under. CUNY 13-3893536 NYS 14-6013200 Box 12b …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1462-form-1042-s-foreign-persons-us-source-income-subject-withholdingXIV.10.A Required Information for State Credit Cards – XIV. Special Procedures
… contact the Bureau of State Expenditures’ Credit Card Team at [email protected] . Guide to Financial …
https://www.osc.ny.gov/state-agencies/gfochapter-xiv/xiv10a-required-information-state-credit-cardsXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… the two-digit month, the two-digit day, and the two-digit year, all with NO SPACES. For example, to pay a regular … of the two-digit month, two-digit day, and two-digit year – all with NO SPACES. For example, to pay a Verizon … number, followed by the two-digit month and two-digit year. Note: Business Units must change any Time Warner Cable …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesXI.16 Vendor Responsibility – XI. Procurement and Contract Management
… with respect to determining the responsibility of a business entity (vendor, contractor or offerer) to which a contract … being spent appropriately with responsible contractors; and The procurement record on file with the Office of the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi16-vendor-responsibilityState Agencies Bulletin No. 1729
… of a treaty between their country and the U.S. with wages in tax year 2018 Background According to the IRS instructions … Withholding Agent – Other). Box 12d Withholding Agent’s Name This box is populated with the name of the Company the Form 1042-S is being issued under. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1729-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1819
… between their country and the U.S. with wages in tax year 2019 are affected. Background According to the IRS … Code (Recipient) This box should be populated with code “16” (Individual). Box 13g Ch. 4 status code (Recipient) Not … that forms be delivered to employees on or before March 16, 2020. Questions Questions regarding this bulletin may be …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1819-form-1042-s-foreign-persons-us-source-income-subject-withholdingX.5.B Requesting a Single Payment Vendor ID – X. Guide to Vendor/Customer Management
… a request to the Vendor Management Unit (VMU), for a new Single Payment Vendor ID to use in the Statewide … a Single Payment Vendor ID, it should: Complete the New York State Single Payment Vendor ID Request form. Submit the New …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5b-requesting-single-payment-vendor-idX.7.A Centralized Corporate Customers – X. Guide to Vendor/Customer Management
… sources follow the naming convention of “US_XXXX.” For example: “US_DEFENSE”, “US_HOUSING”, “US_SOC_SECURITY.” Refer …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7a-centralized-corporate-customersX.3 Overview – X. Guide to Vendor/Customer Management
… AND POLICIES All vendors providing goods or services to New York State must be registered in the Statewide Vendor File. An …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3-overviewXII.9.D Refunds Owed to the State – XII. Expenditures
… to the State using the Statewide Financial System (SFS) for a vendor in the New York State Vendor File. When a vendor … Obtain a check from the vendor Obtain a check from a third party vendor Business Units should note that in the event … a check from the vendor, or obtain a check from a third party vendor. Business Units should review each process to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-state