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Required Reporting
… Annual Financial Report (AFR) Chart of Accounts Lookup Information on AFR Non-Filers AFR Filing … Foreign Fire Insurance Tax Data Verification (replaces the MA-144) Assessment Roll Verification Employer Retirement … Escrow Fund Court and Trust Reporting AC231 – Report of the Condition of all Court and Trust Funds [.xlsx] AC237 – …
https://www.osc.ny.gov/local-government/required-reportingXII.9.D Refunds Owed to the State – XII. Expenditures
… State Vendor File. When a vendor owes a Business Unit a refund based on goods or services the Business Unit has … vendor Business Units should note that in the event that a refund is owed to the State and the State-issued check was … check that was issued from the Comptroller’s P-warrant (refund) account, or W-warrant (unclaimed funds) account, the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-stateComptroller DiNapoli, A.G. Schneiderman and U.S. Attorney Hartunian Announce Arrest and Indictment of New York State Assemblyman William Scarborough
… District Richard Hartunian today announced the arrest and indictment of New York State Assemblyman William Scarborough … collecting travel reimbursements. The 23-count state indictment accuses the Southeast Queens Assemblyman of … those funds for personal expenses. The 11-count federal indictment charges Scarborough with improperly claiming “per …
https://www.osc.ny.gov/press/releases/2014/10/comptroller-dinapoli-ag-schneiderman-and-us-attorney-hartunian-announce-arrest-and-indictment-newComptroller DiNapoli & A.G. Schneiderman Announce Felony Charges Against Mount Vernon Mayor Richard Thomas
… then quickly issued checks to Thomas for close to the full amount paid to them. Additional Ethics Violations: …
https://www.osc.ny.gov/press/releases/2018/03/comptroller-dinapoli-ag-schneiderman-announce-felony-charges-against-mount-vernon-mayor-richardXII.9.G Reissuing or Cancelling a Refund Check – XII. Expenditures
… this section is to provide guidance to agencies regarding refund checks (i.e. checks issued from the Comptroller’s Refund Account) that are returned and/or need to be reissued. … this section is to provide guidance to agencies regarding refund checks ie checks issued from the Comptrollers Refund …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9g-reissuing-or-cancelling-refund-checkXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… which meets the needs of both New York State and the vendor. Business Units must process payments to these vendors … payment are properly received and applied correctly by the vendor. This section provides guidance to Business Units on … and check the “Separate Payment” box in the Payment Options section of the voucher. Handling code A allows the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesDiNapoli: Buffalo Woman Pleads Guilty to Stealing Her Deceased Grandmother's State Pension Payments
… Fraud Hotline at 1-888-672-4555, by filing a complaint online at https://www.osc.ny.gov/investigations , or by …
https://www.osc.ny.gov/press/releases/2023/11/dinapoli-buffalo-woman-pleads-guilty-stealing-her-deceased-grandmothers-state-pension-paymentsOperational Advisory No. 29
… Subject : GFO Updates - Reissuing or Cancelling Refund, Vendor, Employee Expense, or SSP Checks Guidance : The Office … has updated the policies and procedures regarding refund, vendor, employee expense, and SSP checks that are returned … (GFO): Chapter XII.9.C – Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check Chapter XII.9.G - …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/29-gfo-updates-reissuing-or-cancelling-refund-vendor-employee-expense-or-sspCity of Mount Vernon – Non-Payroll Disbursements (2021M-163)
Determine whether City of Mount Vernon City officials provided proper oversight of nonpayroll disbursements and the former City Comptroller former Comptroller properly accounted for these disbursements
https://www.osc.ny.gov/local-government/audits/city/2022/01/31/city-mount-vernon-non-payroll-disbursements-2021m-163State Comptroller DiNapoli Releases Municipal Audits
… fiscal climate, budget transparency and accountability for our local communities is a top priority," said DiNapoli. … The sheriff's department did not properly account for and manage the inmate and commissary accounts. Department … financial data and information on 140,000 state contracts, visit Open Book New York . The easy-to-use website was …
https://www.osc.ny.gov/press/releases/2018/02/state-comptroller-dinapoli-releases-municipal-audits-0The VendRep System
… to keep in mind: Completion of the online questionnaire does not automatically qualify the vendor for an award or … a contract award. The Office of the State Comptroller does not review the responses to the questionnaire until …
https://www.osc.ny.gov/state-vendors/vendrep/vendrep-systemBenefits
… provides employees the opportunity to pay for child care, elder care or other dependent care expenses on a pre-tax …
https://www.osc.ny.gov/jobs/benefitsAccounts Payable Advisory No. 5
… services, including specific information to be included in the invoice number field please refer to the GFO , Chapter … note there is a new requirement for entering information in the Invoice Field for payments to Pitney Bowes to fund … followed by a space, and then the date of the payment in the format MM/DD/YYYY (e.g., 12345678 05/22/2015 ). This …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/5-complex-entity-payments-postageNorth Collins Central School District – Financial Management (2016M-189)
… Purpose of Audit The purpose of our audit was to review the District’s management of financial activities for the …
https://www.osc.ny.gov/local-government/audits/school-district/2016/08/05/north-collins-central-school-district-financial-management-2016m-189Nassau Board of Cooperative Educational Services – Network User Accounts (2022M-77)
… adequate controls over non-student network user accounts to help prevent unauthorized use, access and/or loss. Key … result, BOCES has an increased risk of unauthorized access to and use of the BOCES network and potential loss of important data. In addition to sensitive information technology (IT) control weaknesses …
https://www.osc.ny.gov/local-government/audits/boces/2022/09/09/nassau-board-cooperative-educational-services-network-user-accounts-2022m-77Baldwinsville Central School District – Fuel Inventory (2022M-106)
… periodically reconcile the records with the amount of fuel in the tanks. Review fuel usage reports for reasonableness or …
https://www.osc.ny.gov/local-government/audits/school-district/2022/10/14/baldwinsville-central-school-district-fuel-inventory-2022m-106Town of Danby – Town Clerk (2022M-08)
… and not deposited timely or intact and were not remitted to appropriate parties in a timely manner. Although the … they did not properly deposit and remit all collections to the appropriate parties in a timely and accurate manner. … account errors totaling $64,959 and could not account for approximately $1,000 in cash from tax collections. Did …
https://www.osc.ny.gov/local-government/audits/town/2022/05/20/town-danby-town-clerk-2022m-08Wyandanch Union Free School District - Professional Services, Administrative Expenses and Fuel Inventory (2018M-24)
… agreed with our recommendations and indicated they are in the process of taking corrective action. …
https://www.osc.ny.gov/local-government/audits/school-district/2018/08/17/wyandanch-union-free-school-district-professional-services-administrativeCUNY Bulletin No. CU-439
… Transit Benefit (code 438) deduction amount to $62.50 for those employees whose Pre-Tax Transit Benefit deduction …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-439-2012-cuny-pre-tax-transit-rate-changesXII.6.A Paying Another State Agency – XII. Expenditures
… General Rules for Paying Another State Agency SECTION OVERVIEW AND POLICIES This section informs New York State Business Units how to process vouchers to another … IDs called Interagency Vendor IDs. The Office of the State Comptroller’s (OSC) Vendor Management Unit (VMU) has …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6a-paying-another-state-agency