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XII.7.D Expedite Requests – XII. Expenditures
… of State Expenditures’ (BSE) standard business process is to approve vouchers within two business days after agencies … that BSE expedite our review and approval of vouchers to create a payment sooner than the standard process allows. … In these limited situations, the agency must be able to demonstrate to BSE that expediting the review and approval …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii7d-expedite-requestsXII.8.D Contract Assignments and Sureties – XII. Expenditures
… outlines the process Business Units should follow to pay contract assignees and sureties. Business Units are … outlines the process Business Units should follow to pay contract assignees and sureties …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8d-contract-assignments-and-suretiesOperational Advisory No. 32
… regarding new Vendor ID’s, the proper use of the Vendor ID and required supporting documentation including related voucher identification and attachments for all ROA transactions submitted online or … but the refund would be from the actual vendor (i.e. Staples). Agencies must include the Citibank voucher ID as …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/32-refund-appropriation-ap-adjustment-voucher-guidelinesX.7.A Centralized Corporate Customers – X. Guide to Vendor/Customer Management
… use a Centralized Corporate Customer to create a revenue contract in the SFS, for Interagency billing and payment … processing and to track revenue received from Federal Grant sources. OSC’s Vendor Management Unit (VMU) creates and … billing. Refer to Section 7.A - Interagency and Federal Grant Centralized Corporate Customers of this Chapter for a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7a-centralized-corporate-customersAccounts Payable Advisory No. 51
… Information Guidance : Title 2, Chapter I, Part 6.5 of the New York Codes, Rules and Regulations (NYCRR) requires … to pay. In addition, Title 2, Chapter 1, Part 6.7 of the NYCRR requires agencies to support any claim for … invoice or a vendor claim and a receiving report. As part of these requirements, the agency certifier should be …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/51-supporting-informationSales Tax Vendor Registration (2020-S-40)
To determine whether the Department of Taxation and Finance has taken steps to ensure that persons who are required to register as sales tax vendors, including those with no physical presence in the State, have done so.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2022-20s40.pdfXII.4.B.1 Supporting Information – XII. Expenditures
… records in support of financial transactions to ensure it is readily available to agency management, the Office of … certify millions of dollars in claims for payment daily. It is critical for accounts payable staff to practice good … for agency staff to certify claims to the Comptroller. It can also help provide a reasonable basis for the head of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4b1-supporting-informationDiNapoli: Finger Lakes Group Homes Overpaid for Food and Supplies, Wasting Taxpayer Money
… The state’s Office for People with Developmental Disabilities’ Finger Lakes Developmental Disabilities Service Office (DDSO) skirted … coordinating services for approximately 1,500 persons with developmental disabilities living in 150 group homes across … The states Office for People with Developmental Disabilities Finger Lakes Developmental …
https://www.osc.ny.gov/press/releases/2015/06/dinapoli-finger-lakes-group-homes-overpaid-food-and-supplies-wasting-taxpayer-moneyVII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… This Section explains the appropriate types of transactions and required Vendor ID to be used on each AP Adjustment … York State often receives checks from vendors, recipients, and employees that represent a return of a full or partial … of payments are called “Refunds of Appropriation” (ROA) and result in a credit to the appropriation expenditures from …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overviewXII.10.C Verifying Vendor Licenses, Certifications, Registrations, Insurance, and Qualifications – XII. Expenditures
… New York State; required to be insured to do business in New York State; and/or required by the contract to have … to provide services. This section also describes ways in which to make necessary verifications. Verifying vendor … Business Units to be diligent throughout the contract term in verifying that a vendor to which payments are being made …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10c-verifying-vendor-licenses-certifications-registrations-insurance-and-qualificationsIX.8.B Interest on Advance Payments to Vendors – IX. Federal Grants
… must then create and submit a Single Payment Voucher for returning the funds to the federal government. See …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8b-interest-advance-payments-vendorsAssigned Single Payment Vendor IDs – General Chart
Assigned Single Payment Vendor IDs – General Chart
https://www.osc.ny.gov/files/state-agencies/excel/x5a-single-pay-agency-use-chart.xlsxXIV.10.B Travel and Purchase Rewards Programs; Updated Information Regarding T-Cards, P-Cards, and NET-Cards – XIV. Special Procedures
… or employee authorized to make purchases on behalf of his or her State agency - generally by use of a State-issued … decision of the State officer or employee in performing his or her State duties and responsibilities. Consequently, … in substantial conflict with the proper discharge of his or her duties in the public interest. For example, a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv10b-travel-and-purchase-rewards-programs-updated-information-regarding-t-cards-p-cards-and-netIII.9 Provisions for 15 Day Prompt Payment Interest Eligibility – III. Statewide Financial System (SFS)
… and procedures of the accounting and financial management system of state government and identifies that it is seeking … of an account established within the Statewide Financial System (SFS) electronic vendor portal. Completion of this … ) for more information on interest eligibility requirements, including enrolling in electronic …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii9-provisions-15-day-prompt-payment-interest-eligibilityCreate Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to other … individual use. Never allow other users to log into the account with your User ID and password.) Creating users If … other users, reset passwords, and lock or unlock the account. Basically, an authorizer is a user who has …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesXI.8.A Centralized Contracts – XI. Procurement and Contract Management
… users. State Finance Law requires agencies use centralized contracts to purchase commodities and services that meet … utility. Information about the use of specific centralized contracts can be found on the OGS website . Agency instructions for purchasing from centralized contracts are provided by OGS in the contract award notices …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi8a-centralized-contractsComptroller's Oversight of State Contracts
… parties are provided the opportunity to raise concerns about state contract awards. The Office of the State …
https://www.osc.ny.gov/state-agencies/contracts/oversightEDSS - Contract Reporter Exemption Request Help
… What information am I required to enter to create a new … you can submit a CRER through EDSS. What if there is no cost associated with my CRER, or if the cost is unknown … unknown at this time. What if I do not yet know the Vendor ID for my CRER? Leave the Vendor ID field blank. What if my …
https://www.osc.ny.gov/state-agencies/contracts/edss-contract-reporter-exemption-request-helpXII.5.A Selecting the Appropriate Voucher Style – XII. Expenditures
… voucher styles are not used. Voucher Style Description of Use Additional Information Regular Voucher Used for … net to zero. A line must be added to record the receipt of the cash to a clearing account. Prepaid Voucher Used for … fund, department, and PCard clearing account). The use of the appropriate vendor and ChartFields is critical to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5a-selecting-appropriate-voucher-styleXII.6.L Replenishing an Advance Account – XII. Expenditures
… Vendor ID assigned to the Advance Account. This Vendor ID starts with “041.” To find the Vendor ID for a specific …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6l-replenishing-advance-account