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XIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement
… agencies must retain documentation supporting Travel and Expense transactions for a minimum of six years from the … Employee Report of Travel Expenses and Claim for Payment ( AC 132-S ) Statement of Automobile Travel ( AC 160-S ). For … Framework of policies and procedures for the creation, maintenance, disposition, and selective preservation of State …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expenseXIII.10.C Refunds Owed to the State by an Employee – Using an Employee Check – XIII. Employee Expense Reimbursement
… Preparation: Refunds Owed to the State as a Result of a Due to State Employee Expense Report Balance An employee … State. The agency must forward the check to the Department of Taxation and Finance – Treasury and submit an Accounts … account receivable, the Agency must select a deposit type of “E” (Employee Receipts) and select the associated expense …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employeeXI.11 Overview – XI. Procurement and Contract Management
This section provides information related to unique requirements and specific contract transactions not covered in other sections of this chapter
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/x11-overviewXII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures
The purpose of this section is to provide guidance to Business Units on year end payment processing and lapsing procedures
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processingVII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… the appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher. New York State … is the primary source of information. The original voucher ID must be entered in the “Related Voucher” field in the AP … original vouchers is permissible only if the same Vendor ID was used on all the original vouchers. In this case only, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overviewBrooktondale Fire District – Purchases and Disbursements (2021M-18)
… whether the Brooktondale Fire District (District) Board of Fire Commissioners (Board) ensured purchases and … supported. We reviewed 39 disbursements totaling $119,590 of the 304 disbursements totaling $826,000 paid during the … to payment. There were no recommendations as a result of this audit. …
https://www.osc.ny.gov/local-government/audits/fire-district/2021/05/14/brooktondale-fire-district-purchases-and-disbursements-2021m-18Masonville Fire District – Financial Activities (2020M-165)
… whether the Masonville Fire District’s (District) Board of Fire Commissioners (Board) provided adequate oversight … whether the Masonville Fire Districts District Board of Fire Commissioners Board provided adequate oversight over …
https://www.osc.ny.gov/local-government/audits/fire-district/2021/03/26/masonville-fire-district-financial-activities-2020m-165State Agencies Bulletin No. 2076
… Purpose The purpose of this bulletin is to provide agency instructions for … eligibility criteria are affected. Background Chapter 24 of the Laws of 2019, which implemented the 2016-2023 Agreement, including … The purpose of this bulletin is to provide agency instructions for …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2076-2022-uniform-cleaning-and-maintenance-allowance-certain-ssu-interestState Agencies Bulletin No. 2039
… Purpose: The purpose of this bulletin is to provide information on the overtime … overtime and pre-shift briefing adjustments as a result of the factor change implemented in Administration checks … pay increases are affected. Background: Chapter 55 of the Laws of 2021 which implemented the 2015-2019 Agreement …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2039-systematically-calculated-overtime-and-pre-shift-briefing-adjustmentsIT Contingency Planning – Information Technology Contingency Planning
… an organizations critical business processes in the event of a disruption …
https://www.osc.ny.gov/local-government/publications/it-contingency-planning/it-contingency-planningWhite Plains City School District – Financial Management (2020M-71)
… adopted realistic budgets and maintained reasonable levels of fund balance and reserve funds. Key Findings The Board and … not adopt realistic budgets or maintain reasonable levels of fund balance. However, reserves were generally funded at … the past five years grew to $97.9 million, the equivalent of 43 percent of the District’s annual budget. Certain …
https://www.osc.ny.gov/local-government/audits/school-district/2020/10/30/white-plains-city-school-district-financial-management-2020m-71Retroactive Payments – Legacy Reporting
… us in writing. This cannot be included in your monthly report. Your letter should include the member’s name, NYSLRS … NYSLRS employers report information about employees through Retirement Online …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-paymentsRetroactive Service Credit due to Litigation, Settlements, and Arbitration Awards – Legacy Reporting
… NYSLRS employers report information about employees through Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-service-creditMaking Adjustments to Earnings and Days Worked – Legacy Reporting
… If you need to correct a member’s salary (earnings) or days worked, you should submit an adjustment report using … a single record or just a few records. Adjusting to Zero Days Worked and Contribution Overpayments If you need to make an adjustment that will result in zero days worked for the member, you must submit a paper …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/making-adjustmentsState Agencies Bulletin No. 1837.2
… symptoms of COVID-19 and are seeking a medical diagnosis. Wages are paid at the employee’s regular rate of compensation … to the COVID-19 public health emergency. Employee wages under the EFMLA are paid at a rate of two-thirds of the … regular rate of compensation. Benefits outlined above under the FEPSLA and the EFMLA are available to eligible …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/18372-payroll-processing-instructions-employees-utilizing-covid-19-leaveJefferson County Industrial Development Agency (JCIDA) – Project Approval and Monitoring (2020M-70)
… to approval and subsequently monitored the performance of businesses that received financial benefits. Key Findings … all projects prior to approval or monitor the performance of businesses that received financial benefits. Officials did … to approval and subsequently monitored the performance of businesses that received financial benefits …
https://www.osc.ny.gov/local-government/audits/industrial-development-agency/2020/10/02/jefferson-county-industrial-development-agency-jcidaMaximum Reportable Days – Legacy Reporting
… paid on a weekly basis should be credited with a maximum of five working days per week. For monthly reports consisting of four weekly payments, you would report a maximum of 20 working days. When there are five weeks in a monthly … Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/maximum-reportable-daysAcceptable Time and Attendance Systems – Legacy Reporting
… used by the employer to generate payroll and/or keep track of employee accruals. The system should include a signature … controls, the system should also include the signature of the official’s supervisor, when applicable, to certify the … so you must use a different method to determine the number of days to report. These employees should complete a record …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/acceptable-time-and-attendance-systemsCalculating Days Worked – Legacy Reporting
… In the simplest of terms, to calculate the number of days worked, first determine the number of hours worked and then divide those hours by the SWD. … Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/calculating-days-workedEstablishing the Standard Work Day – Legacy Reporting
… must first establish, by board resolution or contract, the number of hours that constitute a standard work day (SWD) for … through Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/establishing-standard-work-day