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X.6 Overview – X. Guide to Vendor/Customer Management
… has a need to setup an additional Special Use Vendor ID, one can be requested by following the procedures outlined … Use Vendor IDs in the Statewide Vendor File: Vendor ID Usage How to Request* How to make Payments 01. . . . . . . … by the agency that requested the Single Payment Vendor ID and are authorized by OSC’s VMU. These Vendor IDs cannot …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewWho Is Responsible? – Improving the Effectiveness of Your Claims Auditing Process
… Although there are exceptions, the governing board is generally responsible for the audit of claims. The audit of claims is one of the few control procedures that is often executed directly by the governing board. Having the …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/who-responsibleXIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement
… transactions for a minimum of six years from the payment date, according to the General Retention and Disposition …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expenseXIII.10.C Refunds Owed to the State by an Employee – Using an Employee Check – XIII. Employee Expense Reimbursement
… with information related to refunds owed to the state by an employee when the employee submits a check for repayment … a Result of a Due to State Employee Expense Report Balance An employee should submit a check to the agency for repayment … in the SFS. To apply the payment to the Due to State account receivable, the Agency must select a deposit type of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employeeXI.11 Overview – XI. Procurement and Contract Management
This section provides information related to unique requirements and specific contract transactions not covered in other sections of this chapter
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/x11-overviewXII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures
… lapse September 15th.The State University of New York (SUNY) and City University of New York (CUNY) have a … Please see Section 5.A - Selecting the Appropriate Voucher Style of this Chapter to ensure a voucher using funds that …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processingVII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher. New York State … a return of a full or partial payment previously made to them. These returns of payments are called “Refunds of Appropriation” (ROA) and result in a credit to the appropriation expenditures from which the payment was …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overviewIT Contingency Planning – Information Technology Contingency Planning
… In general a business continuity plan focuses on strategies for sustaining an organizations critical business processes in the event of a disruption …
https://www.osc.ny.gov/local-government/publications/it-contingency-planning/it-contingency-planningRetroactive Payments – Legacy Reporting
… receiving retirement benefits or disability benefits, or for whom we have paid a death benefit. You must inform us in …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-paymentsRetroactive Service Credit due to Litigation, Settlements, and Arbitration Awards – Legacy Reporting
… through Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/retroactive-service-creditMaking Adjustments to Earnings and Days Worked – Legacy Reporting
… If you need to correct a member’s salary (earnings) or days … Online ( here is a sample adjustment report file ). Do not send payments with your adjustment reports. You will … than a file upload. You may find this easiest if you are correcting a single record or just a few records. …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/making-adjustmentsMaximum Reportable Days – Legacy Reporting
… basis should be credited with a maximum of five working days per week. For monthly reports consisting of four weekly payments, you would report a maximum of 20 working days. When there are five weeks in a monthly report, 25 days would then be the maximum reported. Employees paid on a …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/maximum-reportable-daysAcceptable Time and Attendance Systems – Legacy Reporting
… used by the employer to generate payroll and/or keep track of employee accruals. The system should include a signature … controls, the system should also include the signature of the official’s supervisor, when applicable, to certify the … so you must use a different method to determine the number of days to report. These employees should complete a record …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/acceptable-time-and-attendance-systemsCalculating Days Worked – Legacy Reporting
… based on the hours worked during the reporting period. For more details, refer to the calculations for Employees of … their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/calculating-days-workedEstablishing the Standard Work Day – Legacy Reporting
… establish a SWD for each employee title (e.g., clerks, bus drivers, etc.), even if you only have part-time employees in …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/establishing-standard-work-dayHow to Report Days Worked – Legacy Reporting
… The number of days worked you report for your employees has a direct … eligibility and, in most cases, used in the calculation of benefits. Rev. 2/20 … Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/how-report-days-workedSubmitting Your Payment – Legacy Reporting
… Authorization form (RS5542) with your name, bank, account number and the name of the person to be notified when the … through Retirement Online including their earnings the number of days they worked and more …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/submitting-your-paymentLump Sum Payments – Legacy Reporting
… Lump Sum Vacation Payments For members of certain tiers and plans, we can include a lump sum payment for up to 30 … for unused vacation on the Statement of Accrued Payments and Leave Credits Form (RS6221) , which you complete in … A chart showing available types of lump sum payments, and whether or not to report them, appears below. Payment …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/lump-sum-paymentsWhat Not to Report – Legacy Reporting
… Not all items considered taxable by the IRS constitute salary as defined by the Retirement and … 5 and Tier 6 ERS and PFRS (15 percent of regular salary) members Overtime which is paid by private, non-governmental … for unused vacation for Tiers 2, 3, 4, 5 and 6 and Tier 1 members with a date of membership on or after April 1, 1972 …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/what-not-reportService Credit Purchase Payments – Legacy Reporting
… If members choose to purchase credit for their previous service, they have the option to pay the required contributions, plus interest (if applicable), by means of: A single lump sum … (this method can only be used for the purchase of optional service credit); or Payroll deductions spread over a period …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/service-credit-purchase-payments