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Bethpage Union Free School District - Extra-Classroom Activity Funds (2019M-213)

… treasurers and advisors failed to maintain pre-numbered tickets and receipts, statement of profit and loss forms, and … Key Recommendations Ensure pre-numbered receipts and tickets are issued for all ECA fund events, and issue …

https://www.osc.ny.gov/local-government/audits/school-district/2020/02/07/bethpage-union-free-school-district-extra-classroom-activity-funds-2019m

Victor Central School District - Financial Management (2019M-62)

… in fund balance that was not used. Annually increased meal prices, despite repeated warnings from its external auditor …

https://www.osc.ny.gov/local-government/audits/school-district/2019/06/21/victor-central-school-district-financial-management-2019m-62

Access Requirements for Retirement Online Pages and Notifications – When Employees Retire

… Credits page and the Salary Explanation page in Retirement Online , you must have one of the following security roles: … for by Payroll Services processing. To receive Retirement Online notifications , you must have either: The Personnel …

https://www.osc.ny.gov/retirement/employers/when-employees-retire/access-requirements-retirement-online-pages-and-notifications

Estimated Invoice

… invoice in November. Payment will be due by February 1, 2026, or you will have the option to pay a discounted prepayment amount by December 15, 2025. … receive additional service credit for their unused, unpaid sick leave at retirement. Salary, Rate and Regular Plan …

https://www.osc.ny.gov/retirement/employers/estimated-invoice

XII.8.A Workflow in the Accounts Payable Module – XII. Expenditures

… have the ability to take the following actions: Hold – prevents users from taking action on a voucher until the user … supervised the services provided by a vendor. If the user does not have an approver role, the Business Unit can insert … Pushback functions, the workflow is restarted and the SFS does not automatically reinsert the Ad Hoc Reviewer or Ad Hoc …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8a-workflow-accounts-payable-module

Operational Advisory No. 10

… real-time basis that is better aligned with the timing of payroll charges. The following section has been added to … (SLMS) to support agencies during the implementation of the FBIC Automation project. The training course, FBIC … information on how to understand and manage the results of the FBIC process including new queries to assist agencies …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/10-fbic-automation

State Agencies Bulletin No. 1458

… postal format requirements. Please see the attached list of countries and field requirements that have been set up in … indicate the actual country name and will include examples of acceptable formatting. The agency payroll officer will … to PayServ, the address formatting will be subject to all of the configuration as if it were manually entered into …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1458-new-functionality-employee-address-fields-payserv

Mill Neck Manor School for the Deaf – Compliance With the Reimbursable Cost Manual

… service costs (OTPS) and $10,753 in contracted direct care costs. For example: The Mill Neck School's Executive … the Reimbursable Cost Manual (2009-S-70) Special Education Associates, Inc: Compliance With the Reimbursable Cost Manual …

https://www.osc.ny.gov/state-agencies/audits/2013/03/14/mill-neck-manor-school-deaf-compliance-reimbursable-cost-manual

Through Ages, Inc. – Compliance With the Reimbursable Cost Manual

… to children with disabilities who are between the ages of three and five years. During the 2014-15 school year, … are based on fixed fees. The New York City Department of Education (DOE) refers students to Through Ages and pays for its services using rates established by SED. The rates are based on the …

https://www.osc.ny.gov/state-agencies/audits/2020/06/03/through-ages-inc-compliance-reimbursable-cost-manual

Tier Status – Article 14 Benefits

… Tier 1 Before July 31, 1973 Tier 2 July 31, 1973 through June 30, 2009 Tier 3 July 1, 2009 through January 8, 2010* …

https://www.osc.ny.gov/retirement/publications/1644/tier-status

Onondaga Central School District - Financial Condition Management and Fuel Records (2018M-181)

… District experienced unplanned operating surpluses in two of the three completed fiscal years reviewed. During the past … million to $5.54 million). The District allocated most of this fund balance increase to its reserve (restricted) … which increased by $1.50 million, or 65 percent (from $2.31 million to $3.81 million). Fuel inventory …

https://www.osc.ny.gov/local-government/audits/school-district/2018/12/07/onondaga-central-school-district-financial-condition-management-and-fuel

Accounts Payable Advisory No. 9

… Subject: Making Payments to National Grid Guidance: This advisory has been updated to … entering a unique invoice number on vouchers payable to National Grid, as discussed below. Consistent with the Guide … to vendors. Improper preparation of vouchers payable to National Grid may delay payment crediting and Business Units …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/9-complex-entity-national-grid

Contract Advisory No. 6

… only be changed when the original contract (sequence 0) is in the Open status. The Vendor ID cannot be changed once … for approval (or approved by the agency if OSC approval is not required). Guidance: An agency must take action when it discovers that a contract is associated with the incorrect Vendor ID. Use the attached …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/6-correcting-vendor-id-contract

Blind Brook-Rye Union Free School District – Capital Project Change Orders (2023M-35)

… 7 million were not submitted to SED, as required, for the Commissioner of Education’s (Commissioner) approval. Six change orders totaling $155,173 were approved by the Commissioner for $74,002 . The Assistant Superintendent for …

https://www.osc.ny.gov/local-government/audits/school-district/2023/08/11/blind-brook-rye-union-free-school-district-capital-project-change-orders

Brighton Central School District – Procurement (2022M-205)

… statutory requirements and good business practices. Of the nine CIP contracts totaling $4.4 million awarded to … awarded two contracts, totaling $2.8 million. Instead of competitively bidding these contracts, officials used …

https://www.osc.ny.gov/local-government/audits/school-district/2023/06/02/brighton-central-school-district-procurement-2022m-205

Elmsford Union Free School District – IT Asset Management (S9-22-9)

… safeguarded information technology (IT) assets acquired or in use during the audit period. Key Findings District … officials cannot assure taxpayers that money invested in IT assets has been appropriately spent or safeguarded. We … percent of the sampled assets were not properly accounted for. Specifically: Seven IT assets with combined costs of …

https://www.osc.ny.gov/local-government/audits/statewide-audit/2023/03/16/elmsford-union-free-school-district-it-asset-management-s9-22-9

Lynbrook Union Free School District – Purchasing (2022M-17)

… were a prudent and economical use of taxpayer money, and in the District’s best interest. For example, the purchasing …

https://www.osc.ny.gov/local-government/audits/school-district/2022/04/08/lynbrook-union-free-school-district-purchasing-2022m-17

Putnam Valley Central School District – Information Technology (2021M-154)

… did not adopt a password security policy or manage the use of administrative accounts. As a result, the District has an increased risk of unauthorized use or … password requirements. Create secondary user accounts for the IT system for three employees whose job responsibilities …

https://www.osc.ny.gov/local-government/audits/school-district/2022/01/14/putnam-valley-central-school-district-information-technology-2021m-154