The Office of the State Comptroller (OSC) is required to produce the annual Procurement Stewardship Act (PSA) Report. Pursuant to Chapter 317 of the Laws of 2014, the PSA Report now also includes data previously reported in the Office of General Services Emergency Construction Contracts Report and the Consultant Report.

The 2016 report covers April 1, 2016 through March 31, 2017, and includes:

• File a Questionnaire
• The VendRep System
• Forms
• The Review Process
• Documentation Requirements
• Research Vendor Information

A State Authority Code is a five digit number that uniquely identifies a State authority. This code is assigned by OSC. Each State authority that will submit contracts to OSC will be assigned a State Authority Code. Authorities that already have a code will maintain it for this purpose. A list of State Authority Codes is provided.

Understand Which Contracts Require Prior Review and Approval

All State authorities are required to submit certain contracts and contract amendments for prior review and approval, or filing. For a full description of the contract submission process, read the State Authority Contract Submission Manual or use these helpful links.

Information on three categories of State authority contracts is displayed on Open Book NY. 

New York State authorities must use the Contract Submission System (CSS) to securely submit contracts and contract amendments for prior approval or filing (as required by the Public Authorities Law).

If you already have an online account

• Login to CSS by entering your User ID and password

If you need an online account

To establish a Primary Authorizer account and/or manage application roles, submit one of the appropriate forms below

To help manage the account, you can grant access and delegate authority to other staff in your organization.

Your User ID and password is intended strictly for individual use. Never allow other users to log into the account with your User ID and password.

Creating users

If you enrolled as the State contracting entity, you will be prompted to add users the first time you log in. As the first-time user, by default you are designated as the Primary Authorizer, who can:

What information does BOC require for my Procurement Record?

Depending on the type of Procurement Record type selected, a list of suggested documents will display on the “Attach” page of EDSS.

What are the Procurement Record types?

Based on the criteria and the funding guidelines, the following methodologies are available for procuring grants: Competitive, Non-Competitive, Limited Funding, Other.

What do the statuses mean in EDSS?

• Draft - The agency can edit the fields and attachments in EDSS. The status remains “Draft” until the agency submits the transaction. Once submitted, the transaction will go into a status of In Progress (OSC).
• In Progress (OSC) – OSC acknowledges the receipt of the transaction.
• Additional Information Requested – More information is required to complete the review. The Primary Contact will be notified by email.