When Employees Retire

Submitting Final Payment and Service Information

When Employees Retire

To ensure your employees receive an accurate and timely pension benefit, you must submit final payment and service information to NYSLRS.

We need this information to:

  • Reconcile your employees’ reported earnings.
  • Ensure allowable payments are included in their Final Average Earnings (FAE) calculation.
  • Determine whether your employees should receive additional service credit for unused, unpaid sick leave.

For employees who filed for a service retirement benefit on or after January 21, 2026, you must submit final payment and service information using the Accrued Payments and Leave Credits page in Retirement Online. NYSLRS will not accept paper forms.

 

Accrued Payments and Leave Credits

The Accrued Payments and Leave Credits page provides an online form which allows you to electronically submit final payment and service information quickly and easily. It will also help NYSLRS finalize your employees’ pension benefits sooner and will result in more accurate billing information for your employer location.

 

Salary Explanation for ERS Members

If an employee’s previously reported earnings require further explanation to calculate their pension benefit, the Salary Explanation page also provides an online form which allows you to electronically submit additional information.

 

Payroll Records for PFRS Members

If the employee is a PFRS member and your organization reported some or all of their earnings and service using legacy reporting, NYSLRS requires five years of payroll records to calculate their pension benefit. You must submit photocopies of payroll records and payments by mail—do not email the information to NYSLRS.

 

Note: If the employee has more than one employment instance, you will receive a separate notification for each, and you must submit separate Accrued Payments and Leave Credits pages, and if needed, separate Salary Explanation pages or separate payroll records, for the employment instance specified in each notification. For a full description of the notifications you may receive, refer to the Notifications Tool.

 

Rev. 1/26