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Selected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account
… disbursements to students from the Tuition and Fees Refund bank account were appropriate and authorized. The audit scope … Central Office established a Tuition and Fees Refund bank account to reimburse students when the payments they … of a refund, the amount of a refund, the appropriate bank account for a refund, and the appropriateness of a …
https://www.osc.ny.gov/state-agencies/audits/2018/10/19/selected-aspects-central-office-disbursements-tuition-and-fees-refund-bank-accountIX.8.D Electronic Refund Payments to the U.S. HHS – IX. Federal Grants
… The procedures that follow pertain to the refund or return of … to: Excessive cash balances on deposit that are not needed for program purposes; Unspent “advance” funds for awards that … 70200 Account 58981 Budget Reference Year Current Year Product Code Agency Specific Project ID This field should be …
https://www.osc.ny.gov/state-agencies/chapter-ix/ix8d-electronic-refund-payments-us-hhsXII.9.G Reissuing or Cancelling a Refund Check – XII. Expenditures
… SECTION OVERVIEW AND POLICIES The purpose of this section is to provide guidance to agencies regarding refund checks (i.e. checks issued from the Comptroller’s Refund Account) that are returned and/or need to be reissued. These checks … The purpose of this section is to provide guidance to agencies regarding …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9g-reissuing-or-cancelling-refund-checkIX.8.C Payments to the U.S. Treasury and U.S. Department of Education – IX. Federal Grants
… The procedures that follow pertain to the refund or return of federal funds to the U.S. Treasury or U.S. Department of Education due to: Excessive cash balances on deposit that … the award. SINGLE PAYMENT VOUCHER To generate a refund of federal funds by check to the U.S. Treasury or U.S. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8c-payments-us-treasuryOperational Advisory No. 29
… for agencies, The Department of Taxation and Finance (DTF) Treasury and OSC to process stop payment requests for … and online agencies. During the transition period, OSC and DTF Treasury will continue to assist in processing stop … no longer need to email an AC3337 to OSC or a TD-346 to DTF Treasury for stop payment requests they enter directly …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/29-gfo-updates-reissuing-or-cancelling-refund-vendor-employee-expense-or-sspState Agencies Bulletin No. 1564
… in the current calendar year. Prior to processing the refund, OSC will submit a refund file to Nationwide, the NYSDCP provider, for account … record is inactive, but another record is active, the refund will be processed on the original record. Prior Year …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1564-new-york-state-deferred-compensation-plan-nysdcp-refunds-employeesState Agencies Bulletin No. 1564.1
… Payroll Bulletin No. 1564 . Purpose To notify agencies of the automatic processing of refunds for deferred compensation contributions in a … is placed on workers’ compensation leave for a period of time in which they have already contributed to the NYSDCP, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/15641-new-york-state-deferred-compensation-plan-nysdcp-refunds-employeesV.3.G Product Code – V. Chart of Accounts (COA) Governance
The Product ChartField is used to record revenue or expenses related to agencyprovided goods or services at a more detailed level than statewide eg revenueexpenses related to specific fees fines or licenses
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3g-product-codeXIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures
… Each year an outreach and escheatment must be completed for all checks that remain uncashed one year after the year of issuance. All checks that remain … Each year an outreach and escheatment must be completed for all checks that remain uncashed one year after the year of issuance …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatmentXII.9.D Refunds Owed to the State – XII. Expenditures
… This section provides Business Units with guidance on how to process monies owed to the State using the … File. When a vendor owes a Business Unit a refund based on goods or services the Business Unit has already processed … MEMO When a vendor owes a Business Unit a refund based on goods or services the Business Unit has already paid for, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-stateXII.6.J Paying a Refund – XII. Expenditures
… OVERVIEW AND POLICIES This section informs Business Units how to process vouchers to refund revenue received. New York … Requesting a Single Payment Vendor ID for instructions on how to obtain a single payment vendor ID. Refer to Section 5 … and Submittal of this Chapter for instructions on how to submit a voucher. The fields listed in the following …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6j-paying-refundIX.12.O Refunds – IX. Federal Grants
… will be calculated on the federal percentage of all refund transactions executed by the state where such amounts … of $50,000 or more. State Interest Liability For each refund, a state interest liability accrues from the date the state agency receives the refund to the date the funds are returned to the U.S. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12o-refundsOperational Advisory No. 30
… procedure to prepare a refund using a new unique vendor ID and the required chartfields for the voucher. All refunds …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/30-electronic-refunds-us-dhhsIX.8.A Accounting for Federal Refunds – IX. Federal Grants
… a vendor that a refund debt will be entered as a credit memo, rather than submitted via check, agencies should be aware that the complete processing of that credit memo will not occur until another payment is made to the … before another payment is made to that vendor, the credit memo will fail processing edits. Guide to Financial …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8a-accounting-federal-refundsIX.8.B Interest on Advance Payments to Vendors – IX. Federal Grants
… are made to vendors, including sub-recipients, before the vendors have disbursed their own funds. The funds received from the State are often deposited into an interest-bearing … are made to vendors including subrecipients before the vendors have disbursed their own funds …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8b-interest-advance-payments-vendorsVII.10.C Reducing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… Reducing a cash advance can be voluntary on the part of the agency or could be required by OSC. Any State agency … to discontinue operations must return the full amount of the advance. Reduce a Cash Advance Prepare a check in the amount of the reduction payable to the Commissioner of Taxation and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10c-reducing-cash-advanceXIII.10 Overview – XIII. Employee Expense Reimbursement
… provides Agencies with guidance on how to process a refund owed to the State by an employee. Situations where an employee owes a refund to the State may occur for various reasons. For … employee expense report. When an employee owes the State a refund as the result of an employee expense report, the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10-overviewXV.12 Refund of Appropriation and Report of Moneys Received – XV. End of Year
… For current End of Fiscal Year (FYE) deadlines and notices, please visit the Calendar . Refund of Appropriation Expenditure (AC1286-S) and Report of Monies Received (AC909-S) documents must be received by … For current End of Fiscal Year FYE deadlines and notices please visit the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv12-refund-appropriation-and-report-moneys-receivedAudit of the Tuition Reimbursement Account for the Three Fiscal Years Ended March 31, 2013
… Financial Statements of the Tuition Reimbursement Account for the three fiscal years ended March 31, 2013. Background Students are eligible for a tuition refund when they are enrolled in a … in operation - students who drop out are also eligible for a tuition refund. Students in such schools are also …
https://www.osc.ny.gov/state-agencies/audits/2014/07/24/audit-tuition-reimbursement-account-three-fiscal-years-ended-march-31-2013VII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… This Section explains the appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher. New York State often … vendors, recipients, and employees that represent a return of a full or partial payment previously made to them. These …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overview