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Selected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account
… supplies before the semester begins. The account is a zero balance account (i.e., a balance of zero is maintained by automatically transferring …
https://www.osc.ny.gov/state-agencies/audits/2018/10/19/selected-aspects-central-office-disbursements-tuition-and-fees-refund-bank-accountIX.8.D Electronic Refund Payments to the U.S. HHS – IX. Federal Grants
… purposes; Unspent “advance” funds for awards that are closed; Monies returned by grant recipients due to audit … Treasury. In all such instances, the award is considered closed . This process should not be used for awards that are … Please note that while an agency might consider an award closed, the award may not have been closed out by the …
https://www.osc.ny.gov/state-agencies/chapter-ix/ix8d-electronic-refund-payments-us-hhsXII.9.G Reissuing or Cancelling a Refund Check – XII. Expenditures
… this section is to provide guidance to agencies regarding refund checks (i.e. checks issued from the Comptroller’s Refund Account) that are returned and/or need to be reissued. … this section is to provide guidance to agencies regarding refund checks ie checks issued from the Comptrollers Refund …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9g-reissuing-or-cancelling-refund-checkIX.8.C Payments to the U.S. Treasury and U.S. Department of Education – IX. Federal Grants
… The procedures that follow pertain to the refund or return of federal funds to the U.S. Treasury or … the federal draw system, and if the intent is for a refund to be issued separate from the normal draw process, … PAYMENT VOUCHER To generate a refund of federal funds by check to the U.S. Treasury or U.S. Department of Education, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8c-payments-us-treasuryOperational Advisory No. 29
… Subject : GFO Updates - Reissuing or Cancelling Refund, Vendor, Employee Expense, or SSP Checks Guidance : … (OSC) has updated the policies and procedures regarding refund, vendor, employee expense, and SSP checks that are … enter stop payment requests directly into the SFS for all refund checks issued from the Comptroller’s Refund Account …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/29-gfo-updates-reissuing-or-cancelling-refund-vendor-employee-expense-or-sspState Agencies Bulletin No. 1564.1
… Purpose To notify agencies of the automatic processing of refunds for … IRS regulations, paid workers’ compensation benefits are not taxable and cannot be directed to a tax deferred NYSDCP … validation. If the original employee record is inactive, but another record is active, the refund will be processed on …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/15641-new-york-state-deferred-compensation-plan-nysdcp-refunds-employeesV.3.G Product Code – V. Chart of Accounts (COA) Governance
The Product ChartField is used to record revenue or expenses related to agencyprovided goods or services at a more detailed level than statewide eg revenueexpenses related to specific fees fines or licenses
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3g-product-codeXIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures
… uncashed for one year or more. OSC performs outreach for refund checks issued out of the Comptroller’s Refund Account … notifies the payee that the proceeds of the uncashed check(s) will be turned over to the Abandoned Property Fund … is cashed, or a claim is made to the issuing agency for a replacement check. First class mailings are not required …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatmentIX.12.O Refunds – IX. Federal Grants
… To minimize the state’s interest liability and pursuant to Section 121 of the State Finance Law, agencies are directed … from which such payments were made. See Chapter VII, Section 3 - Refund of Appropriation/AP Adjustment Vouchers and Section 8.A - Accounting for Federal Refunds of this Chapter. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12o-refundsXII.9.D Refunds Owed to the State – XII. Expenditures
… State Vendor File. When a vendor owes a Business Unit a refund based on goods or services the Business Unit has already processed a check for, the Business Unit has the following four options … vendor Business Units should note that in the event that a refund is owed to the State and the State-issued check was …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-stateXII.6.J Paying a Refund – XII. Expenditures
… with “02”. A list of refund types and valid Vendor ID’s is included in Chapter X. Business Units needing a type … Vendor Management Unit to request a single payment vendor ID for before processing those refund payments in the SFS. … TVOH-INVC-NUM Invoice Number Return Number or Claim Number paid. T304-DEPT-CD TVOD-BUSINESS-UNIT Business …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6j-paying-refundOperational Advisory No. 30
… Subject : Updated Guidance for Refunds related to Closed Grants for the … IX.8.D Electronic Refund Payments to the U.S. HHS has been updated to reflect the procedure to prepare a refund using a … Updated Guidance for Refunds related to Closed Grants for the …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/30-electronic-refunds-us-dhhsIX.8.A Accounting for Federal Refunds – IX. Federal Grants
… AP as an adjustment voucher regardless of whether the grant award is open or closed with the federal agency or … on whether a different appropriation was used for the same grant or whether the federal agency allows a different grant to receive the refund. Often a federal agency will …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8a-accounting-federal-refundsIX.8.B Interest on Advance Payments to Vendors – IX. Federal Grants
… In some instances, payments are made to vendors, including sub-recipients, before the vendors have … the funds, the agency should require the funds be returned to the State. In such instances the agency should calculate … than $25, agencies should require that amount be paid to the State. Once the interest payment is received, it …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8b-interest-advance-payments-vendorsVII.3.B AP Adjustment Voucher – Treasury Requirements – VII. State Revenues and Appropriated Loan Receivables
… with the total dollar amount added to the printout, to DTF Treasury who will deposit the funds into the appropriate State bank account. Effective August 1, 2024, Treasury will only accept cash on a preapproved basis. Agencies must obtain preapproval by e-mailing Treasury[email protected] with the amount of the cash …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3b-ap-adjustment-voucher-treasury-requirementsXV.12 Refund of Appropriation and Report of Moneys Received – XV. End of Year
… Section and the NYS Department of Taxation and Finance Division of the Treasury (Treasury) by the published deadlines. All Refund of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv12-refund-appropriation-and-report-moneys-receivedXIII.10 Overview – XIII. Employee Expense Reimbursement
… provides Agencies with guidance on how to process a refund owed to the State by an employee. Situations where an employee owes a refund to the State may occur for various reasons. For … employee expense report. When an employee owes the State a refund as the result of an employee expense report, the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10-overviewVII.10.C Reducing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… be required by OSC. Any State agency that is expected to discontinue operations must return the full amount of the … Prepare a check in the amount of the reduction payable to the Commissioner of Taxation and Finance. Create an AP … Vouchers of this Chapter for the amount of the reduction to the advance. The Special Use Vendor ID, fund, program, and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10c-reducing-cash-advanceAudit of the Tuition Reimbursement Account for the Three Fiscal Years Ended March 31, 2013
… Purpose To express an opinion on the fair presentation of the Financial Statements of the Tuition Reimbursement Account for the three fiscal years … To express an opinion on the fair presentation of the Financial Statements of the Tuition Reimbursement Account …
https://www.osc.ny.gov/state-agencies/audits/2014/07/24/audit-tuition-reimbursement-account-three-fiscal-years-ended-march-31-2013VII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher. New York State often receives … a return of a full or partial payment previously made to them. These returns of payments are called “Refunds of … appropriate types of transactions and required Vendor ID to be used on each AP Adjustment Voucher …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overview