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Selected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account

… Collection account. Refunds may be subject to federal and State regulations, which can also impact the timing of a … payments that had certain risk indicators, such as out-of-state or out-of-country addresses and/or lengthy time lapses …

https://www.osc.ny.gov/state-agencies/audits/2018/10/19/selected-aspects-central-office-disbursements-tuition-and-fees-refund-bank-account

IX.8.D Electronic Refund Payments to the U.S. HHS – IX. Federal Grants

…  prior to entering any transaction that would bill against the award. REGULAR PAYMENT VOUCHER To generate … - Required Information Voucher Style  – Regular Voucher Pay Terms  – 00 (Due Now) Invoice Number Field  – This should …

https://www.osc.ny.gov/state-agencies/chapter-ix/ix8d-electronic-refund-payments-us-hhs

XII.9.G Reissuing or Cancelling a Refund Check – XII. Expenditures

… the face of the check. The heading reads: Comptroller State of New York - Refund Account. Refund checks also … right hand corner and will contain one signature by the State Comptroller. Vendor checks will contain the letter “A” … corner and have two signatures on the check – one from the State Comptroller and one from the Commissioner of Tax and …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9g-reissuing-or-cancelling-refund-check

IX.8.C Payments to the U.S. Treasury and U.S. Department of Education – IX. Federal Grants

… an audit disallowance, or any scenario where there is no new cash being posted to SFS, and an expenditure is being … Refunds and returns back to the Federal Government are not State expenditures and, therefore, must be recorded as a … Federal government should be directed to the OSC Bureau of State Accounting Operations, Federal Payment Management Team …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8c-payments-us-treasury

Operational Advisory No. 29

… Expense, or SSP Checks Guidance : The Office of the State Comptroller (OSC) has updated the policies and … checks representing payment of one voucher issued from the State’s General Checking Account. Checks representing payment … or Cancelling a Refund Check Office of the New York State Comptroller Website:  …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/29-gfo-updates-reissuing-or-cancelling-refund-vendor-employee-expense-or-ssp

State Agencies Bulletin No. 1564

… year, contributed earnings to a deferred compensation account and those earnings were later determined to be paid … taxable and cannot be directed to a tax deferred NYSDCP account. (See Payroll Bulletin 1366 for more information.) If … a refund file to Nationwide, the NYSDCP provider, for account balance validation. If the original employee record …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1564-new-york-state-deferred-compensation-plan-nysdcp-refunds-employees

State Agencies Bulletin No. 1564.1

… bulletin supersedes Payroll Bulletin No. 1564 . Purpose To notify agencies of the automatic processing of refunds for … withholding. Prior to processing the refund, OSC will submit a refund file to Nationwide, the NYSDCP provider, for … will also provide this population of employees with a Form 1099-R at the end of the calendar year. Paycheck …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/15641-new-york-state-deferred-compensation-plan-nysdcp-refunds-employees

V.3.G Product Code – V. Chart of Accounts (COA) Governance

… able to access the complete list of Product codes in the SFS. The Product ChartField is six numeric digits in length. … reporting needs when all agencies have migrated to the SFS. More information, including the COA Tree List, can be … COA Product Change Request Form and submit it to helpdesk@sfs.ny.gov .   Guide to Financial Operations REV. 03/14/2024 …

https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3g-product-code

XIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures

… issued out of the Comptroller’s Refund Account and for payroll checks. The Department of Taxation and Finance (DTF) … For additional information on the outreach for Refund, Payroll, Vendor, Employee Expense and SSP checks see  … Section 9.G - Reissuing or Cancelling a Refund Check . Payroll Account Outreach OSC will reissue upon receipt of a …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatment

XII.6.J Paying a Refund – XII. Expenditures

… to process vouchers to refund revenue received. New York State often collects revenue from individuals or businesses … and single payment Vendor IDs beginning with “02”. A list of refund types and valid Vendor ID’s is included in … not currently existing, must contact the Office of the State Comptroller’s Vendor Management Unit to request a …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6j-paying-refund

XII.9.D Refunds Owed to the State – XII. Expenditures

… Units with guidance on how to process monies owed to the State using the Statewide Financial System (SFS) for a vendor in the New York State Vendor File. When a vendor owes a Business Unit a …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9d-refunds-owed-state

IX.12.O Refunds – IX. Federal Grants

… percentage of all refund transactions executed by the state where such amounts are $50,000 (gross value) or more. … reflect a gross transaction threshold of $50,000 or more.  State Interest Liability For each refund, a state interest liability accrues from the date the state …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12o-refunds

Operational Advisory No. 30

… Subject : Updated Guidance for Refunds related to Closed Grants for the Federal Payment Management System … than via check. Chapter IX.8.D Electronic Refund Payments to the U.S. HHS has been updated to reflect the procedure to prepare a refund using a new …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/30-electronic-refunds-us-dhhs

IX.8.B Interest on Advance Payments to Vendors – IX. Federal Grants

… to the Federal Fund Process as a Direct Journal Payment in SFS. See Section VII.2 Miscellaneous Receipts / Accounts … be submitted until the AR deposit has been posted in the SFS via one of the deposit methods mentioned above. Guide to …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8b-interest-advance-payments-vendors

IX.8.A Accounting for Federal Refunds – IX. Federal Grants

… for processing refunds in AP: When the refund relates to a contract payment, the adjustment voucher will restore the contract value. For 1099 reporting, the adjustment voucher … maximize the use of federal funds and minimize the use of State funds. OSC has developed a table to assist agencies in …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8a-accounting-federal-refunds

VII.10.C Reducing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables

… ID, fund, program, and department assigned to the advance account must be used and can be viewed on the … public query in SFS. The appropriate account code from the table below is also required. When … receivable balances in the Modified Accrual Ledger. ACCOUNT CODES USED TO ESTABLISH, INCREASE OR REDUCE CASH …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10c-reducing-cash-advance

XV.12 Refund of Appropriation and Report of Moneys Received – XV. End of Year

… For current End of Fiscal Year (FYE) deadlines and notices, please visit the Calendar . Refund of Appropriation Expenditure (AC1286-S) and Report of Monies … no longer be deleted. The accounting date and budget date on the vouchers will be updated and the voucher status will …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv12-refund-appropriation-and-report-moneys-received

Audit of the Tuition Reimbursement Account for the Three Fiscal Years Ended March 31, 2013

… in a post-secondary private school licensed by the State Education Department (Department), or in a business … States of America. Other Related Audit/Report of Interest State Education Department: Tuition Reimbursement Account for …

https://www.osc.ny.gov/state-agencies/audits/2014/07/24/audit-tuition-reimbursement-account-three-fiscal-years-ended-march-31-2013

VII.3.B AP Adjustment Voucher – Treasury Requirements – VII. State Revenues and Appropriated Loan Receivables

… Therefore, agencies must have proper control activities in place to mitigate the risk. Checks and documents must be … paperclip to group a check and printout together, or in the case of multiple checks, to fold the printout around … Multiple refund of appropriation deposits can be sent in a single envelope to DTF Treasury, but do not separate …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3b-ap-adjustment-voucher-treasury-requirements

VII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables

… bank. The check will show as cashed at the bank and in SFS even though the intended payee did not receive the … that an AP Adjustment Voucher should be submitted in SFS, any checks should be sent to the Department of Taxation … when an agency is returning the physical check issued from SFS. These checks are cancelled once they are received by DTF …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overview