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XIV.7 Monitoring Payments Made to Vendors – XIV. Special Procedures
… Reviewing these transactions is an important part of the State’s internal control system. Process and Document … not authorize, you should immediately notify the Bureau of State Expenditures’ HelpDesk at (518) 474-4868. Guide to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv7-monitoring-payments-made-vendorsForms
… (AC 2231) Report Government Fraud Online Complaint Form Printable Complaint Form Retirement Employers Members … A repository of all Office of the State Comptroller web and printable forms …
https://www.osc.ny.gov/help/formsAccounts Payable Advisory No. 61
… Subject : Expedite Requests Guidance : The Office of The State Comptroller (OSC) has new guidance regarding expedite requests. In certain limited cases, an agency may request … concerns, or Prompt Payment Interest savings. For expedite requests, the agency must contact BSE at …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/61-expedite-requestsForms for State Agencies and Employees
… Form # Form Name and Resources Format Accounting AC 22‑S … Agreement Word AC 3270‑S Competitive Grants Procurement Record Checklist Word AC 3271‑S New York State Consultant … obsolete and has been replaced by form AC 132-S AC 132‑S Employee Report of Travel Expenses and Claim for Payment …
https://www.osc.ny.gov/state-agencies/formsProcessing of Paper Tax Returns
… of the contract with New York State Industries for the Disabled (NYSID)/SourceHOV were met and, if not, to … February 6, 2014. Background The Department is responsible for processing the State's approximately 10.9 million income … source status, to process the State's paper returns for tax processing years 2013 to 2015. According to State …
https://www.osc.ny.gov/state-agencies/audits/2014/04/09/processing-paper-tax-returnsRiverhead Central School District – Vendor Master File (2017M-139)
Riverhead Central School District – Vendor Master File (2017M-139)
https://www.osc.ny.gov/files/local-government/audits/pdf/lgsa-audit-school-2017-riverhead.pdfMonitoring Town Asphalt Road Projects (2012MS-7)
… of a total of 26 asphalt projects in the 10 towns did not identify any material price or quantity exceptions. While …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2013/04/05/monitoring-town-asphalt-road-projects-2012ms-7XI.2.K Authorized Signatures – XI. Procurement and Contract Management
… Section 110 of the State Finance Law provides: Certification or approval … board, body, bureau, officer or employee in a department, for personal services, maintenance and operation, for … to the comptroller for audit, shall be made by the head of the department, or by such authority or authorities …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2k-authorized-signaturesAccounts Payable Advisory No. 46
… agencies must reject the invoice. It is a best practice for agencies to notify the vendor within one business day of … information. See the Guide to Financial Operations XII.4.F for more detail. Reference : For additional information on a proper invoice, please refer …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/46-proper-invoiceAshville Fire District – Procurement and Board Oversight (2025M-81)
… with contract terms. The Board could not demonstrate that it complied with GML Section 103’s competitive bidding …
https://www.osc.ny.gov/local-government/audits/fire-district/2025/12/24/ashville-fire-district-procurement-and-board-oversight-2025m-81State Agencies Bulletin No. 1463
… Questions regarding this bulletin may be directed to the Payroll Deductions mailbox. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1463-new-deduction-code-529-new-york-state-police-investigators-associationState Agencies Bulletin No. 1464
… transactions using the new deduction code 528. The vendor will submit all transactions for enrollments, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1464-new-deduction-code-528-police-benevolent-association-new-york-stateIII.3 Scope of the SFS – III. Statewide Financial System (SFS)
… The scope of the Statewide Financial System (SFS) includes the last three … The scope of the Statewide Financial System includes the last three phases …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii3-scope-sfsXIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures
… performs the outreach for Vendor, Employee Expense and SSP checks issued out of the State’s General Checking … outreach for Refund, Payroll, Vendor, Employee Expense and SSP checks see Operational Advisory 8 – State Check Outreach … letter from the payee. Vendor, Employee Expense or SSP General Checking Account Outreach For the reissuance of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatmentSelected M/WBE Purchases by Various Facilities
… Purpose To determine whether Department purchases from one vendor, … real, substantial and continuing, and who control the day-to-day business decisions. These enterprises must also be authorized to do business in New York State and registered under the … To determine whether Department purchases from one vendor …
https://www.osc.ny.gov/state-agencies/audits/2014/03/07/selected-mwbe-purchases-various-facilitiesHerricks Union Free School District – Fuel Card Purchases (2014M-321)
… local taxes on fuel purchases during the audit period. The current fuel vendor did not deduct taxes from invoices … Key Recommendations File necessary paperwork to recoup all sales and use taxes paid on the District’s fuel purchases … during the audit period. Coordinate with the District’s current fuel vendor to remove federal, State and local sales …
https://www.osc.ny.gov/local-government/audits/school-district/2015/01/16/herricks-union-free-school-district-fuel-card-purchases-2014m-321Riverhead Central School District – Vendor Master File (2017M-139)
… purpose of our audit was to examine the vendor master file for the period July 1, 2015 through March 31, 2017. … The Riverhead Central School District is located in the Towns of Brookhaven, Riverhead and Southampton in Suffolk County. The District, which is governed by an …
https://www.osc.ny.gov/local-government/audits/school-district/2017/09/22/riverhead-central-school-district-vendor-master-file-2017m-139Accounts Payable Advisory No. 62
… Section 3 - Purchase Orders Guidance : A purchase order (PO) is an ordering document authorizing a vendor to provide … the agency’s authority as set in law or by contract. The PO communicates critical information to the vendor including … Due Date is an automatically populated field on the PO that should communicate to a vendor the required date the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/62-purchase-ordersPersonal Income Tax Refunds
… Purpose The objective of our examination was to determine whether personal income tax refunds approved by the Department of Taxation and Finance (Department) for payment were … to identify high-risk transactions. During the period of our examination, the Department processed over 7.5 million …
https://www.osc.ny.gov/state-agencies/audits/2014/04/16/personal-income-tax-refundsState Agencies Bulletin No. 1491
… the new voluntary deduction code for life, disability and accident insurance. Affected Employees Members of COBA of … the new voluntary deduction code for life disability and accident insurance …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1491-new-voluntary-insurance-deduction-code-527-court-officers-benevolent