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XI-A.7 Electronic Purchase Order Authorization and Purchase Order Dispatch – XI-A. Purchasing
… New York State uses the Statewide Financial System (SFS) to create, approve, and dispatch Purchase Orders (PO). The … and (ii) methods for dispatching POs. Note: This section does not apply to bulkload agencies who do not use the SFS … Purchase Orders of this Chapter. Electronic Purchase Order Dispatch Agencies must identify and record a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a7-electronic-purchase-order-authorization-and-purchase-order-dispatchComptroller DiNapoli Releases School District Audits
… were communicated confidentially to officials. East Islip Union Free School District – Financial Management (Suffolk … limit by up to 4.2 percentage points. Fort Edward Union Free School District – Financial Condition (Washington … as intended and appear to be overfunded. Shelter Island Union Free School District – Fund Balance (Suffolk County) …
https://www.osc.ny.gov/press/releases/2020/05/comptroller-dinapoli-releases-school-district-auditsVII.3.C AP Adjustment Voucher Document Review – VII. State Revenues and Appropriated Loan Receivables
… deny, or reject the document. Documents are “denied” for online agencies, and “rejected” for Bulkload agencies. … resolve the problem. If the ROA transaction was submitted online and is denied , it will be routed back into the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3c-ap-adjustment-voucher-document-reviewDiNapoli: Former Citizens Hose Fire Company Treasurer Arrested for Stealing More Than $100,000
… must be investigated and prosecuted," Ritts said. “This case is no different. The goal to hold people accountable and … very seriously,” Cirencione said. “This is the second case we have investigated this year resulting in the arrest … personal gain. We commend those who came forward on this case and assure our community that we will continue to …
https://www.osc.ny.gov/press/releases/2024/09/dinapoli-former-citizens-hose-fire-company-treasurer-arrested-stealing-more-100000New NY Broadband Program (Follow-Up)
… recommendations included in our initial audit report, New NY Broadband Program (Report 2020-S-19 ). About the … State. The Program was designed to ensure that every New Yorker had access to high-speed broadband. The Program … of the State had broadband availability, the audit found this figure to be overstated because it was based, in part, …
https://www.osc.ny.gov/state-agencies/audits/2024/09/25/new-ny-broadband-program-followCost-Saving Ideas: Reviewing Your Revenue Collection Process
… into its bank account more quickly. Start by evaluating the costs and benefits of various revenue collection … payment? How many total collections are being processed? What is the cost per transaction? How convenient is the process …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-reviewing-your-revenue-collection-processTown of Bethlehem – Information Technology (2025M-25)
… Program Town employees and officials use the IT systems for Internet access, email, receiving online payments and to … such as financial and personnel records and evidence files for the Police Department. The Town’s Management of … Senior Network and Systems Technician, who is responsible for setting up the police systems. The MIS Department is …
https://www.osc.ny.gov/local-government/audits/town/2025/06/13/town-bethlehem-information-technology-2025m-25The Increasing Threat of Identity Theft
… limit use of birth dates and other personal information in online communications — including social media. Governmental … assuming the identity of another person to obtain goods, money, property, services or credit or to commit another … Check credit reports regularly through AnnualCreditReport.com and other sources. Don’t click on links sent in …
https://www.osc.ny.gov/reports/increasing-threat-identity-theftState Agencies Bulletin No. 1684
To notify agencies of a new form AC3440 Request for Payroll Check Stop Payment to be used to stop and reissue New York State payroll checks
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1684-new-form-stop-and-reissue-new-york-state-payroll-checkState Agencies Bulletin No. 1683
… Purpose To notify agencies of the new Payroll Check Notification … new Payroll Check Notification Report will be available to agency payroll staff via a link on the PayServ Bulletin …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1683-new-payroll-check-notification-reportOther Bulletin No. 49
… the State University Construction Fund instructions for processing the April 2019 SCF M/C LLS payment Affected … The Division of the Budget Bulletin D-1140 provides for payment of the 2019-2020 Longevity Payment effective … University Construction Fund’s Board Resolution provides for payment of the 2019-2020 Longevity Payment in April 2019 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-49-april-2019-state-university-construction-fund-scfOther Bulletin No. 18
… Leave) in a BU97 position; and Has a Pay Basis Code of ANN or BIW (only if the employee is on a Paid Military …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-18-october-2013-state-university-construction-fund-scf-civilTown of Morehouse – Records and Reports (2021M-182)
… not performed. Monthly financial reports were not prepared for and submitted to the Town Board (Board). Because the …
https://www.osc.ny.gov/local-government/audits/town/2022/03/18/town-morehouse-records-and-reports-2021m-182Travel Advisory No. 5
… for six years. Online agencies are required to use the attachment feature in the SFS to store electronic … System Imaging and Attachment Guidance . If the agency does not follow these requirements, the official record must … Office. Agencies are not permitted to allow individual travelers to retain the official records. Bulkload agencies …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/5-gfo-updates-record-retention-travel-and-expenseRetiring with an Outstanding Loan – Special 20- and 25-Year Plans
… Tier 2 and 3 (Article 11) Members If you retire with an outstanding loan, the annuity portion of your retirement benefit will be permanently reduced . You cannot pay off your loan once you retire. The amount of your annuity …
https://www.osc.ny.gov/retirement/publications/1517/retiring-outstanding-loanLump Sum Payments – Enhanced Reporting
… Lump sum payments should be reported in the month they were … and Leave Credits Form (RS6221) after a member has filed for retirement. Visit our Processing Retirement Applications … For members of most tiers and plans, a lump sum payment for up to 30 unused vacation days can be included in …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/lump-sum-paymentsNew York State Comptroller DiNapoli: Statement on Arrest of Morris Central School District Official
… School District in Otsego County, following a joint investigation by his office, the United States Attorney for the Northern District of New York, the Federal Bureau of Investigation and the New York State Police. “School …
https://www.osc.ny.gov/press/releases/2020/09/new-york-state-comptroller-dinapoli-statement-arrest-morris-central-school-district-officialState Comptroller DiNapoli Statement on Arrest of Muge Ma for COVID-Related Scam
… equipment in order to line his own pocket. Using a public health crisis to commit fraud is reprehensible,” State … involving taxpayer money by calling the toll-free Fraud Hotline at 1-888-672-4555, by filing a complaint online at …
https://www.osc.ny.gov/press/releases/2020/05/state-comptroller-dinapoli-statement-arrest-muge-ma-covid-related-scamTravel Advisory No. 12
… the SFS Mileage Detail page to document mileage claims line by line, between destination points . When a proxy enters and … the AC 160-S completed by the traveler to support the line by line mileage claims in the SFS Mileage Detail page. …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/12-gfo-update-xiii3-xiii4-ac-160-ssfs-mileage-detail-page