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State Agencies Bulletin No. 2177
… is to provide agency instructions for processing the 2023 SSU Uniform Cleaning and Maintenance Allowance. Affected … Chapter 24 of the Laws of 2019, which implemented the 2016-2023 Agreement, including Appendix D (Seasonal/Temporary … if there is no successor agreement. Effective Dates: The 2023 SSU Uniform Cleaning and Maintenance Allowance can be …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2177-2023-uniform-cleaning-and-maintenance-allowance-certain-ssu-interestState Agencies Bulletin No. 2163
… Purpose: The purpose of this bulletin is to provide agency instructions for … eligibility criteria are affected. Background: The Office of Employee Relations (OER) memorandums dated 10/12/2023 to the Department of Environmental Conservation; Office of Parks, Recreation, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2163-2023-uniform-cleaning-and-maintenance-allowance-employees-designatedOpinion 88-11
… longer represent those views if, among other things, there have been subsequent court cases or statutory amendments that … AND RECREATION -- Park Land (conveyance of lands subject to reversionary interest) VILLAGE LAW, §1-102(1): When land … termination were not alienable, devisable, or descendible, do not apply to rights or interests existing prior to …
https://www.osc.ny.gov/legal-opinions/opinion-88-11Medicaid Program – Multiple Same-Day Procedures on Ambulatory Patient Groups Claims
… Medicaid overpaid Ambulatory Patient Groups claims because of deficiencies in the claims processing and payment system. … program reimburses outpatient services through the use of the Ambulatory Patient Groups (APG) payment methodology. The APG system was adopted by the Department of Health (Department) in an effort to more accurately pay …
https://www.osc.ny.gov/state-agencies/audits/2014/08/12/medicaid-program-multiple-same-day-procedures-ambulatory-patient-groups-claimsState Agencies Bulletin No. 285
… Purpose To explain the procedure for the annual review of employees who claim to be exempt from Federal and State … Employees Employees claiming to be exempt from withholding of tax. Background Internal Revenue Service regulations … W-4 by February 15 each year. New York State Department of Taxation and Finance regulations require anyone claiming …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/285-claiming-exemption-withholding-taxWindows Domain Administration and Management
… Objective To determine whether the Office of Information Technology Services has security controls in place to ensure appropriate management and monitoring of its Active Directory environment. The audit covered the … 2021 through March 2023. About the Program The Office of Information Technology Services (ITS) provides statewide …
https://www.osc.ny.gov/state-agencies/audits/2023/05/31/windows-domain-administration-and-managementState Agencies Bulletin No. 2145
… Purpose: The purpose of this bulletin is to inform agencies that position pools in … 30, 2023, are affected. Background: Certain chart of accounts strings in SFS that are attached to position … OSC Actions: The attachment below contains a spreadsheet of all current position pools that are associated with a …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2145-sfs-chartfield-strings-payserv-09152023-09302023-lapse-datesLocal Government Interactive Data
… allows the public to view and analyze a tenyear window of New York State local government finances …
https://www.osc.ny.gov/local-government/interactive-dataX.6 Overview – X. Guide to Vendor/Customer Management
… with Special Use Vendor IDs for processing transactions to unique vendors. Special Use Vendor IDs are a ten-digit … Vendor IDs may only be used by the agency authorized to do so. Use the ‘11’ or ‘10’ Vendor ID assigned to the debt … by all agencies for all emergency payments and does not have to be requested. Use a Single Payment Voucher when …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures
… date will be deferred. When an appropriation lapses, the funds are no longer available to pay the liabilities from the … Business Units shall not process a payment against lapsing funds until goods have been physically received by the agency … services for any voucher, including vouchers using lapsing funds. (See Section 3 - Record Retention - Accounts Payable …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processingXI.11 Overview – XI. Procurement and Contract Management
… contract transactions not covered in other sections of this chapter. Guide to Financial Operations REV. … contract transactions not covered in other sections of this chapter …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/x11-overviewXIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement
… Section Overview The purpose of this section is to provide guidance to agencies about … supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the General … attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expenseXIII.10.C Refunds Owed to the State by an Employee – XIII. Employee Expense Reimbursement
… custody account, the advance must be reconciled outside of SFS. The Business Unit must maintain documentation to … to the employee and must make that available to the Office of the State Comptroller upon request. The employee must … a check payable to the sole custody account at the time of the submission of the expense report for the fund advanced …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employeeVII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… payments are called “Refunds of Appropriation” (ROA) and result in a credit to the appropriation expenditures from …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overviewProcessing Retirement Applications – When Employees Retire
… The notification to the employee will also confirm receipt of other documents submitted to NYSLRS and request any documents that are still needed. Statement of Accrued Payments and Leave Credits (RS6221) When we mail … notification letter, we will enclose a Statement of Accrued Payments and Leave Credits (RS6221) form. The …
https://www.osc.ny.gov/retirement/employers/when-employees-retire/processing-retirement-applicationsWhite Plains City School District – Financial Management (2020M-71)
… adopted realistic budgets and maintained reasonable levels of fund balance and reserve funds. Key Findings The Board and … not adopt realistic budgets or maintain reasonable levels of fund balance. However, reserves were generally funded at … the past five years grew to $97.9 million, the equivalent of 43 percent of the District’s annual budget. Certain …
https://www.osc.ny.gov/local-government/audits/school-district/2020/10/30/white-plains-city-school-district-financial-management-2020m-71Who Is Responsible? – Improving the Effectiveness of Your Claims Auditing Process
… Although there are exceptions, the governing board is generally responsible for the audit of claims. The audit of claims is one of the few control procedures that is often executed directly by the governing board. Having the …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/who-responsiblePrattsburgh Central School District – Financial Management (2020M-108)
… report - pdf ] Audit Objective Determine if the Board of Education (Board) and Prattsburgh Central School District … million for fiscal years 2016-17 through 2018-19 but none of the money was used or needed to fund operations. For the … the District’s response letter. … Determine if the Board of Education Board and Prattsburgh Central School District …
https://www.osc.ny.gov/local-government/audits/school-district/2020/12/18/prattsburgh-central-school-district-financial-management-2020m-108Lake Pleasant Volunteer Fire Department, Inc. - Financial Activities (2019M-157)
… whether Department officials provided adequate oversight of operations to ensure financial activity was properly … The Treasurer did not provide sufficient oversight of the bookkeeper hired to account for the Department’s … as required in the bylaws. Key Recommendations Perform all of the Treasurer’s duties as required by the bylaws and …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2019/12/06/lake-pleasant-volunteer-fire-department-inc-financialTioga County Industrial Development Agency - Project Approval and Monitoring (2019M-190)
… Tioga County Industrial Development Agency (TCIDA) Board of Directors (Board) and Executive Administrator … for project approval. In addition, payments in lieu of taxes (PILOTs) for four projects and 26 revolving loan … initiate corrective action. … Determine whether the Board of Directors and Executive Administrator Administrator …
https://www.osc.ny.gov/local-government/audits/industrial-development-agency/2019/12/20/tioga-county-industrial-development-agency-project-approval