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Vendor File Advisory No. 11
… the appropriate Location for each transaction, based on the vendor’s preference. If the agency is unsure of which …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/11-vendor-locationGeneral Resources
… Department of State Rhode Island (RI) – Secretary of State South Carolina (SC) – Secretary of State South Dakota (SD) – Secretary of State Tennessee (TN) – …
https://www.osc.ny.gov/state-vendors/vendrep/general-resourcesAccounts Payable Advisory No. 48
… 6.D – Paying a Single Payment Vendor Update: The Office of the State Comptroller (OSC) has updated the policy and … vendor in the Statewide Financial System (SFS). The use of a standard format results in time saving and processing efficiencies for the State. Also, in the event of unclaimed funds, a standard name format increases the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/48-paying-single-payment-vendorXII.6.J Paying a Refund – XII. Expenditures
… to process vouchers to refund revenue received. New York State often collects revenue from individuals or businesses … not currently existing, must contact the Office of the State Comptroller’s Vendor Management Unit to request a … - Requesting a Single Payment Vendor ID for instructions on how to obtain a single payment vendor ID. Refer to Section …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6j-paying-refundProcurement and Contracting in New York
… vendor, review documentation requirements and bid protest decisions or research vendors. Resources Vendor … Protest a Contract Award Search Comptroller's Bid Protest Decisions Comptroller's Oversight of State Contracts The … Find bid protest decisions audit reports and statutory reports related to …
https://www.osc.ny.gov/state-agencies/contractsXI.16 Vendor Responsibility – XI. Procurement and Contract Management
… entity vendor responsibility review are required for a subcontractor where: The subcontractor is known at the time of the contract award; and … or exceed $100,000 over the life of the contract. Note: A subcontractor includes any entity that receives funds from …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi16-vendor-responsibilityXII.6.P Processing a Payment to a Military Address – XII. Expenditures
… OVERVIEW AND POLICIES This section provides Business Units with guidance on how to process payments to a military address using the … - Requesting a Single Payment Vendor ID for information on how to request a single payment vendor identification … This section provides Business Units with guidance on how to process payments to a military …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-addressVendor File Advisory No. 13
… Subject: Registering a disregarded entity in the Statewide Vendor File. Guidance: Effective immediately, … agencies should register a disregarded entity using the Office of the State Comptroller’s Disregarded Entity Registration …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/13-disregarded-entity-vendor-registrationVII.10.B Establishing and Increasing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… an accounts receivable balance in the Modified Accrual Ledger and can be viewed by running the … the accounts receivable balance in the Modified Accrual Ledger. Whenever these codes are used, BSE contacts BSAO for …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10b-establishing-and-increasing-cash-advanceXIV.13.A Overview – XIV. Special Procedures
… a General Ledger Journal Entry (Journal ID beginning in 'LP') to reclassify the charge from the clearing account …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13a-overviewState Comptroller DiNapoli Releases School Audits
… announced his office completed audits of Baldwin Union Free School District , Catskill Central School District , Cheektowaga-Sloan Union Free School District , Mechanicville City School District , … being spent appropriately and effectively." Baldwin Union Free School District – Non-Instructional Overtime (Nassau …
https://www.osc.ny.gov/press/releases/2017/10/state-comptroller-dinapoli-releases-school-auditsVendor File Advisory No. 4
… X, Section 3 - Vendor Registration and Vendor Self-Service Login Guide . …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/4-prompt-vendor-registrationVendor File Advisory No. 10
… Subject: Electronic Invoicing Reference: Guide to Financial Operations, Chapter XII, Section 4.E –Electronic … File that are “open for ordering” have the functionality to submit electronic invoices. See the Guide to Financial Operations XII.4.E for more detail. …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/10-electronic-invoicingXIII.5 Alternatives to the State Travel Card – XIII. Employee Expense Reimbursement
… Card program, Business Units must provide alternate means of paying travel expenses. Alternatives exist for paying … in Section 4 – Employee Travel Expense Reimbursement of this Chapter. Guide to Financial Operations REV. 03/19/2012 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii5-alternatives-state-travel-cardXI.12.C Surety Takeovers – XI. Procurement and Contract Management
… Vendor File information for the defaulted contractor to route future payments under the contract to the surety. The … transaction in the SFS that amends the original contract, route the transaction to OSC for approval, and submit the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12c-surety-takeoversVendor File Advisory No. 12
… Management Unit will no longer accept paper forms to update vendor information. Agencies must instruct vendors to use the Vendor Self-Service Portal to update their legal name, contact(s), address(es), and direct … Agencies must cease distributing Forms AC3274-S Update Vendor Name, AC-3327-S Update Primary Contact, …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/12-updates-vendor-informationXI.2 Comptroller Approval of Contracts and General Contracts Processing – XI. Procurement and Contract Management
… the State Finance Law, for the pre-audit of certain State contracts. This section provides guidance to State agencies … Amendments Subject to OSC Review Timely Submittal of Contracts Submission and Retention of Bids/Proposals … Termination Provisions Uniform Statutory Provisions for Contracts Authorized Signatures Contract Signature Page …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2-overviewXII.4.F Proper Invoice – XII. Expenditures
… or services requesting payment for (may be in narrative or code values format); Quantity of goods, property, or services …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4f-proper-invoiceVendor Responsibility Basics
2020-boc-vendor-responsibility.pdf
https://www.osc.ny.gov/files/state-agencies/outreach/pdf/2020-boc-vendor-responsibility.pdfOpinion 91-30
… longer represent those views if, among other things, there have been subsequent court cases or statutory amendments that … GENERAL MUNICIPAL LAW, §800(2): A town board member who is employed as a sales representative for a corporation which … county contract. You ask whether a town board member who is employed as a sales representative for a corporation which …
https://www.osc.ny.gov/legal-opinions/opinion-91-30