The following types of payments are due to an employee after they have separated from state service. The maximum payments will vary by bargaining units.
| Payment | Type of Separation | When Payable | Max |
|---|---|---|---|
| Vacation Accruals | Termination | After two full pay periods | Varies by BU |
| Vacation Accruals | Retirement, Layoff, Deceased | Immediately upon separation | varies |
| Salary Withholding | Termination | After two full pay periods | Amount taken up to 5 days |
| Salary Withholding | Retirement, Layoff, Deceased or movement to a position not previously subject to the Salary Withholding Program | Immediately upon separation | Amount taken up to 5 days |
| OT accruals | Termination | After two full pay periods | varies |
| OT accruals | Retirement, Layoff, Deceased | Immediately upon separation | varies |
| OT accruals | Movement to a different agency | After two full pay periods | varies |
| Over 40 Comp Time | Termination | After two full pay periods | 240 straight time hours |
| Over 40 Comp Time | Retirement, Layoff, Deceased | Immediately upon separation | 240 straight time hours |
| Over 40 Comp Time | Movement to a different agency | After two full pay periods | 240 straight time hours |
| DRP (Deficit Reduction Program) | Termination, Retirement, Layoff, Deceased | System generated balance due at time of separation if final repayment is in progress. If final payment has not begun, the agency must submit. This can be submitted on separation | Unpaid Balance Due to be returned to the employee. |
| Earnings earned before separation | Termination, Retirement, Layoff, Deceased | Immediately upon separation | As required |
| Retroactive Earnings earned before separation | Termination, Retirement, Layoff, Deceased | If found after separation, immediately when found. If due to contract settlement, as soon as contract implementation. | As required |
| Balance of Contract for Academic Staff | Termination, Retirement, Layoff, Deceased, movement to an ineligible position not subject to the earnings, i.e. movement to nonacademic position | Immediately upon separation | As required |
Last Updated: 09/17/2025