PayServ Manual

Creating a Position Pool

PayServ Manual


The purpose of this task is to set up a position pool in the Payroll System in order to group positions of similar funding sources together. Each position pool represents a common source of funding for one or more positions. If there is more than one source of funding for a position pool, a position pool with dual funding sources must be created.

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Creating a Position Pool

Navigation Path

Main Menu > Set Up HCM > Product Related > Commitment Accounting > Budget Information > Position Pool Table


  1. Click Add a New Value link.
  2. Enter the Department, indicating the specific agency within the State of New York.
  3. Enter a new Position Pool ID, indicating the group of positions with the same fund.
  4. Click the Add button.
  5. The Effective Date should be the beginning of a pay period (usually the current pay period). 
    NOTE: The default is the current date.
  6. Enter a Description, up to 30 characters in length, indicating the name of the position pool.
  7. Enter a Short Description, up to 10 characters in length.
    NOTE: This is not a required field. If left blank, it will populate with the first 10 characters from the Description field.
  8. Click SAVE.


A position pool has been created.