PayServ Manual

Data Change Request: Change FICA Status

PayServ Manual


Data Changes are changes that relate to an employee's Job Data. These changes are separate from an employee's appointment, removal, position or pay rate change transactions. All Data Changes must be submitted through the request process.

The FICA status determines if certain taxes are withheld from the employee’s paycheck. The eligible choices are Exempt, Medicare only, and Subject.

Helpful Hints

  • All Data Change requests must be submitted on the Job Requests1 page.
  • The Action Reason automatically opens the required fields to process a Data Change transaction.
  • Some Data Changes may be automatically approved based on meeting the editing and approval criteria. Data Changes will only be automatically approved if the Effective Date of the change is after the latest Effective Date on the Job Data record and before the Effective Date of any open request.

Data Change Request: Change FICA Status

Navigation Path

Main Menu > Workforce Administration > Administer Job Change Requests > Job Action Requests


  1. Enter the employee's Empl ID.
  2. Click the Search button.
  3. The Job Requests1 page should appear showing either nothing (status = Initiated) or an existing request.
    a. If there is an existing request, then click the plus (+) sign to insert a new request row.
  4. Click the Data Chg button.
  5. Click the Data Chg button.
  6. Enter the Effective Date.
  7. Confirm the default of "0" or enter a higher Effective Sequence if there is an existing action on this Effective Date.
  8. DTA (Data Change) defaults in the Action field.
  9. Enter the appropriate Action Reason, or click the Lookup icon to select the appropriate Action Reason from the drop down list.
  10. For FICA change request, select Reason CFI.
  11. When you tab out of the Action Reason field, the fields that open for data entry are based on the Action Reason entered.
  12. Enter the FICA Status indicating whether the employee is subject to FICA tax, or click the Lookup icon and select from the drop down list.
  13. Select the appropriate FICA Status.
  14. Click the Request button to request the Data Change.
  15. Click the Request button.
  16. Click the Save button.
  17. If the transaction is Auto Approved, a message will appear indicating that a row will be inserted into the employee's Job Data record.
  18. Click the OK button.
  19. If the transaction is successfully inserted into Job Data, a message will be displayed.
  20. Click the OK button


A FICA Status request has been submitted.