PayServ Manual

Entering a Short-Term Disability Leave

PayServ Manual


The purpose of this task is to record an employee's unpaid short-term disability leave in the Payroll System.

Helpful Hints

  • A short-term disability leave changes an employee's status.
  • The system will end all active earnings on the Additional Pay page effective the date of the leave.
  • If the transaction is retroactive and the employee is overpaid, the agency must enter comments stating how the overpayment will be recovered. It may be necessary to set up a "Q" code on the Additional Pay page to recover overpayment from any future monies due the employee.

Entering a Short-Term Disability Leave

Navigation Path

Main Menu > Workforce Administration > Job Information > Job Data


  1. Enter the employee’s Empl ID.
  2. Click the Search button.
  3. Insert a new row – click the plus sign (+) or (ALT +7).
  4. Enter the Effective Date in the Effective Date field.
  5. Confirm the default of "0" or enter the next higher Sequence if more than one action is to take effect on the same Effective Date.
  6. Select the Action list.
  7. Select the STO (Short Term Disability) list item.
  8. Enter the Reason Code in the Reason field.
    a. The available reason codes are STO (Shrt T Dis) and WCL (Worker’s Comp with IPP).
  9. Click the Save button.


A short-term disability leave has been entered for an employee.