PayServ Manual

Entering a Long-Term Disability Leave

PayServ Manual


The purpose of this task is to record an employee's unpaid long-term disability leave in the Payroll System.

Helpful Hints

  • A long-term disability leave changes an employee's status.
  • Except for “Q” codes, an unpaid leave of absence transaction automatically ends all additional pay earnings, adding an end date to the last row of the Additional Pay page.
  • If the transaction is retroactive and the employee is overpaid, the agency must enter comments stating how the overpayment will be recovered. It may be necessary to set up a "Q" code on the Additional Pay page to recover overpayment from any future monies due the employee.

Entering a Long-Term Disability Leave

Navigation Path

Main Menu > Workforce Administration > Job Information > Job Data


  1. Enter the employee’s Empl ID.
  2. Click the Search button.
  3. Insert a new row by clicking the plus sign (+) or Alt+7.
  4. Enter the Effective Date.
  5. Confirm the default of "0", or type the next higher Effective Sequence Number if a prior transaction has taken place on the same effective date.
  6. Click the Action list.
  7. Click Long Term Disability (LTO).
  8. Enter the Reason Code or select one from the lookup (Alt +5).
    a. The available Reasons are LTO (Long T Dis) and WCL (Worker’s Comp with IPP).
  9. Click the Save button.


A long-term disability leave has been entered for the employee.